Accounts & Admin Executive

OCEANDRIVE NETWORKS PTE. LTD.; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

OCEANDRIVE NETWORKS PTE. LTD. is seeking an organised Accounts and Administrative support professional to assist in daily financial processing and general office operations in Singapore. The role covers AP/AR processing, invoicing, reconciliations, and month-end close, alongside essential administrative duties and documentation management.

The successful candidate will maintain accurate records, support audits, prepare schedules, and contribute to timely reporting in line with company procedures.

Responsibilities

• Process and maintain accounts payable and accounts receivable transactions accurately and in a timely manner.
• Prepare and process invoices, payment vouchers, receipts, and credit notes.
• Verify supplier invoices against Purchase Orders (PO), Sales Orders (SO), delivery documents, and supporting documents.
• Monitor customer outstanding balances and assist with payment follow-ups.
• Assist in supplier payment processing and ensure payments are properly documented and approved.
• Reconcile customer and supplier accounts and ensure outstanding items are properly followed up.
• Maintain accurate records of all financial transactions.
• assist with monthly closing activities, including preparation of schedules, reconciliations, and supporting documentation.
• Assist in maintaining the general ledger and accounting records.
• Prepare journal entries and other accounting adjustments under supervision.
• Assist with accruals, prepayments, depreciation, and other routine accounting entries.
• Support the preparation of monthly management accounts and financial reports.
• Maintain proper filing of invoices, receipts, payment vouchers, bank records, and other accounting documents.
• Assist with the preparation of Payment Vouchers (PV), cost comparisons, and supporting documents for management review and approval.
• Ensure accounting documentation is complete, properly authorised, and maintained in accordance with company procedures.
• Assist with audit requests by preparing relevant schedules and supporting documents.

Job description

Accounts

• Process and maintain accounts payable and accounts receivable transactions accurately and in a timely manner.
• Prepare and process invoices, payment vouchers, receipts, and credit notes.
• Verify supplier invoices against Purchase Orders (PO), Sales Orders (SO), delivery documents, and supporting documents.
• Monitor customer outstanding balances and assist with payment follow-ups.
• Assist in supplier payment processing and ensure payments are properly documented and approved.
• Reconcile customer and supplier accounts and ensure outstanding items are properly followed up.
• Maintain accurate records of all financial transactions.
• assist with monthly closing activities, including preparation of schedules, reconciliations, and supporting documentation.
• Assist in maintaining the general ledger and accounting records.
• Prepare journal entries and other accounting adjustments under supervision.
• Assist with accruals, prepayments, depreciation, and other routine accounting entries.
• Support the preparation of monthly management accounts and financial reports.
• Maintain proper filing of invoices, receipts, payment vouchers, bank records, and other accounting documents.
• Assist with the preparation of Payment Vouchers (PV), cost comparisons, and supporting documents for management review and approval.
• Ensure accounting documentation is complete, properly authorised, and maintained in accordance with company procedures.
• Assist with audit requests by preparing relevant schedules and supporting documents.

Administrative

• Manage day-to-day office administration, including correspondence, scheduling, documentation, and general office coordination.
• Maintain accurate company records, databases, filing systems, and administrative documentation.
• Prepare reports, presentations, meeting materials, internal communications, and other business documents.
• Assist with the preparation of Sales Orders (SO), Purchase Orders (PO), Payment Vouchers (PV), and cost comparisons for management review and escalation
• Monitor office supplies, equipment, and general administrative requirements to ensure smooth office operations.
• Maintain proper documentation and ensure administrative records are kept organised and up to date.