Finance Executive

TOPPAN NEXT TECH PTE. LTD.; Singapore; On-site; SGD 33,000 - 60,000; Full time

Job summary

TOPPAN NEXT TECH PTE. LTD. is seeking a Billing & AR Specialist to manage invoicing, billing master data, and customer account setup, ensuring accuracy before invoice generation.

You will process customer receipts, ageing reports, and collections, support month-end closings, inventory-billing reconciliations, and maintain compliant filing while coordinating with Sales, Operations and Customer Service.

Qualifications

• Diploma or equivalent in accounting/finance or related field.
• Experience in billing, AR or finance operations (1–3 years).
• Fresh graduates with relevant internship may be considered.
• Familiarity with Excel and ERP systems is an advantage.

Responsibilities

• Prepare and process customer invoices, debit notes, and billing documents.
• Maintain billing records and monitor billing completion status.
• Assist in customer account setup and billing master data maintenance.
• Verify billing information before invoice generation.
• Process customer receipts, AR postings, and AR ageing reports.
• Follow up on outstanding invoices and collections.
• Prepare monthly billing schedules and supporting schedules.
• Assist with accrual calculations and bank reconciliations.
• Support reconciliation of inventory and billing records.
• Maintain documentation and respond to audit requests.

Skills

Billing

Accounts receivable

Customer service

Month-end closing

Inventory control

Compliance

Attention to detail

Communication skills

Education

Diploma in Accountancy, Finance, Business Administration, or equivalent

Tools

Microsoft Excel

ERP systems

Job description

Billing Administration

• Prepare and process customer invoices, debit notes, and supporting billing documents.
• Maintain billing records and monitor billing completion status.
• Assist in customer account setup and billing master data maintenance.
• Verify billing information before invoice generation.

Accounts Receivable

• Process customer receipt postings and AR knock-offs.
• Customer statement generation and AR ageing reports.
• Follow up on outstanding invoices and collection matters.
• Investigate and resolve customer billing discrepancies.

Customer Service & Coordination

• Respond to customer billing enquiries.
• Liaise with Sales, Operations, and Customer Service teams on billing-related matters.
• Complete customer vendor forms and documentation requirements.

Month-End Closing Support

• Prepare monthly billing schedules and reports.
• Assist with accrual calculations and supporting schedules.
• Perform bank reconciliations and AR reconciliations.
• Support balance sheet schedule preparation.

Inventory & Operational Support

• Assist with inventory-related billing transactions.
• Support reconciliation of inventory and billing records.
• Participate in stock verification exercises as required.
• Process inventory adjustment documentation.

Compliance & Administration

• Maintain proper documentation and filing of billing records.
• Support audit requests and provide required supporting documents.
• Adhere to company policies and finance controls.

Requirements

• Diploma in Accountancy, Finance, Business Administration, or equivalent.
• 1 to 3 years of billing, AR, or finance operations experience.
• Fresh graduates with relevant internship experience may be considered.
• Familiarity with Microsoft Excel and ERP systems is an advantage.
• Good attention to detail and communication skills.