Finance Associate

St Luke's Hospital - Singapore; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A healthcare institution in Singapore is seeking an experienced finance assistant to manage donation entries, handle invoicing, and ensure accurate financial records. The ideal candidate will have at least 3 years of experience in a similar role, proficiency in SAP accounting, and be skilled in Microsoft Excel and Word. Responsibilities include reconciliation of donations, preparation of financial documents, and assistance with audits. This role is crucial for maintaining financial integrity within the organization.

Qualifications

• Minimum 3 years’ experience in a similar capacity.
• Conversant with Microsoft Excel and Word.
• Knowledge and experience in SAP accounting system is necessary.

Responsibilities

• Prepare donation entries into the donation management system.
• Issue tax deductible and non-tax deductible receipts within the deadlines stipulated in finance policies.
• Maintain proper supporting documents for records.
• Prepare accounting entries for donations.
• Prepare monthly reconciliation between the donation management system and the general ledger.
• Assist in preparing annual donation submission to IRAS.
• Ensure SMF’s invoices are duly approved.
• Record SMF invoices into spreadsheet.
• Prepare SMF claim in portal and obtain approvals for submission.
• Prepare payment voucher, GIRO for SMF payment for approval by Head of Finance.
• Ensure accounting entries for payments are accurately recorded into SAP.
• Assist in audits related to Donations and SMF.

Skills

Knowledge of SAP accounting system

Proficiency in Microsoft Excel

Proficiency in Microsoft Word

Education

G.C.E. ‘O’ or ‘A’ level passes with CAT certificate

Job description

Responsibilities and Duties

1. A. Donations
   • Prepare donation entries into the donation management system.
   • Issue tax deductible and non-tax deductible receipts within the deadlines stipulated in finance policies.
   • Maintain proper supporting documents for records.
   • Prepare accounting entries for donations and to ensure the classification of GLs and cost centres are accurately coded.
   • Prepare monthly reconciliation between the donation management system and the general ledger.
   • Assist in preparing annual donation submission to IRAS.
2. B. Senior Mobility Fund
   • Ensure SMF’s invoices are duly approved.
   • Records SMF invoices into spreadsheet and ensure no duplicated invoices are recorded.
   • Prepare SMF claim in portal and obtain approvals for submission.
   • Prepare payment voucher, GIRO for SMF payment for approval by Head of Finance.
   • Ensure that payment documents are approved by relevant bank signatories.
   • Ensure accounting entries for payments are accurately recorded into SAP accounting system.
3. C. Others
   • Posting of Accounts Payable invoices into SAP.
   • Assist in audits related to Donations and SMF.
   • Performs other functions as assigned by HOD or supervisor.

Job Requirements

• Minimum G.C.E. ‘O’ or ‘A’ level passes with CAT certificate.
• Conversant with Microsoft Excel and Word.
• Knowledge and experience in SAP accounting system is necessary.
• Minimum 3 years’ experience in a similar capacity.