FINANCE ASSISTANT / FINANCE EXECUTIVE

CIVIL SERVICE CLUB; Singapore; On-site; SGD 33,000 - 60,000; Full time

Job summary

Civil Service Club is seeking a Finance Assistant / Finance Executive to support accounts receivable, billing and credit control functions. You will ensure invoices are accurate, monitor outstanding accounts, and pursue timely follow-ups.

Reporting to the Senior Asst Finance Manager, you will play a key role in maintaining accurate AR records and monthly schedules. The role requires a Diploma or equivalent in accounting or finance, with a willingness to learn and work independently.

Qualifications

• Fresh graduates are welcome to apply.
• Relevant accounting experience in accounts receivable, billing or credit control desired.
• Able to work independently with strong follow-up and communication skills.

Responsibilities

• Prepare and issue invoices and credit notes, including billings to tenants and other parties.
• Monitor outstanding accounts and Statements of Account (SOAs), and carry out regular follow-ups based on ageing and urgency.
• Follow up with tenants and customers on overdue balances and escalate long-outstanding amounts where necessary.
• Calculate and bill late payment interest where applicable.
• Prepare and issue monthly Statements of Account.
• Process and reconcile AR GIRO collections.
• Ensure credit sales are captured and reconciled against AR billings.
• Maintain AR records and monthly accounting schedules.
• Maintain proper supporting documents and accounting records.
• Monitor online collections and follow up on unsuccessful transactions.
• Reconcile cashbooks against system reports and physical collections.
• Prepare monthly receipt entries and journal entries for income.
• Process approved refunds for card and online transactions.
• Investigate and resolve billing, collection and reconciliation discrepancies.
• Perform other finance and accounting duties as assigned.

Skills

Attention to detail

Communication skills

Organisational skills

Independent working

Microsoft Excel

Education

Nitec / Higher Nitec / Diploma in Accountancy

Tools

Microsoft Excel

Job description

FINANCE ASSISTANT / FINANCE EXECUTIVE

As part of the Finance Team at Civil Service Club, you will support the Club’s accounts receivable, billing and credit control functions. You will be responsible for ensuring that billings are accurate and timely, outstanding accounts are closely monitored, and follow-ups are carried out promptly.

You will report to the Senior Asst Finance Manager.

Responsibilities

Accounts Receivable, Billing & Credit Control

• Prepare and issue invoices and credit notes, including billings to tenants and other parties.

• Monitor outstanding accounts and Statements of Account (SOAs), and carry out regular follow-ups based on the amount outstanding, ageing and urgency.

• Follow up independently with tenants and customers on overdue balances and **escalate** long-outstanding or significant amounts where necessary.

• Calculate and bill late payment interest, where applicable.

• Prepare and issue monthly Statements of Account.

• Process and reconcile AR GIRO collections.

• Ensure credit sales are accurately captured and reconciled against AR billings.

• Maintain accurate AR records and monthly accounting schedules.

• Maintain proper supporting documents and accounting records.

Collections, Receipts & Reconciliation

• Monitor online collections and follow up on unsuccessful transactions with the relevant departments.

• Reconcile cashbooks against system reports and other physical collections.

• Prepare monthly receipt entries and journal entries for income.

• Process approved refunds for card and online transactions.

• Investigate and resolve billing, collection and reconciliation discrepancies.

• Perform other finance and accounting duties as assigned.

Requirements

• Minimum Nitec / Higher Nitec / Diploma in Accountancy, Finance or equivalent. Fresh graduates are welcome to apply.

• Relevant accounting experience, preferably in accounts receivable, billing or credit control.

• Able to work independently and take ownership of tasks.

• Strong follow-up skills and comfortable communicating with tenants and customers on outstanding payments.

• Meticulous, organised and able to prioritise follow-ups according to ageing, amount and urgency.

• Proficient in Microsoft Office applications, particularly Excel.

• Good communication and interpersonal skills.

• Able to work effectively within deadlines and as part of a team.

Starting salary will commensurate with qualifications and relevant work experience. We regret that only shortlisted candidates will be notified.