Facilities Operations Executive

Nanyang Institute of Management; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Nanyang Institute of Management is seeking a Facilities Operations Executive to support day-to-day campus facility management, including maintenance, safety compliance, and ensuring facilities remain safe and well‑maintained.

The role involves planning and overseeing operations and reliability of facilities, coordinating preventative maintenance, managing contracts, and liaising with internal departments and external agencies.

Qualifications

• Knowledge of facilities maintenance principles and best practices.
• Understanding of contract management principles and practices.
• Experience with project management and budget coordination.
• Familiarity with local laws and codes related to facilities.

Responsibilities

• Plans, organizes, maintains, and manages operations and reliability of facilities and infrastructure systems.
• Establishes preventative maintenance processes and facility inspection programs.
• Develops and administers policies for grounds and building maintenance operations.
• Monitors safety and accessibility; acts as liaison for the school.
• Oversees external contractors to ensure contract terms and quality.
• Participates in budget development and resource allocation.

Skills

Facilities maintenance

Contract management

Project management

Negotiation

Problem analysis

Education

Diploma in Facilities Management

Job description

The Facilities Operations Executive will report directly to the Facilities Operations Manager and take on a hands‑on role in support the day-to‑day management of campus facilities, including responsibility for maintenance, safety compliance, and ensuring the facilities remain safe, functional and well‑maintained.

Responsibilities

• Plans, organizes, maintains, and manages the operations and reliability of NIM facilities and general infrastructure systems.
• Establishes and monitors preventative maintenance processes and programs and facility inspection processes for on‑going review of maintenance work by agencies.
• Develops, recommends, and administers policies, procedures, and processes in support of grounds and building maintenance operations; implements and monitors compliance with approved policies, procedures, and processes.
• Monitors the safety and accessibility of the building and its facilities. Serves as the point of contact for the school.
• Updates and maintains a list of facilities equipment.
• Monitors and oversees the work of external contractors to ensure terms of agreements are met and work is completed satisfactorily.
• Participates in the development and administration of grounds and building maintenance budget; coordinates the allocation of resources following budget approval; recommends approval of expenditures.
• Participates in/on a variety of meetings, committees, task forces, and/or other related groups to communicate information regarding services, programs, areas of opportunity, and/or other pertinent information as appropriate.
• Serves as a liaison with other departments within the College, the community, and external agencies in order to provide information on available resources, projects, and/or services.
• Positions in this classification may perform all or some of the responsibilities above and all positions perform other related duties as assigned.
• Work Environment and Physical Requirements

Work is generally performed in both an office environment and an outdoor environment.

Requirements

• Diploma in Facilities Management, Engineering, Architecture or a related building construction field.
• Minimum of 2 years of relevant experience.
• Knowledge of: Facilities maintenance, grounds and custodial principles and practices; Contract management principles and practices; Applicable local laws, rules, regulations, codes, and/or statutes; Project management skill; Preventative maintenance principles and practices; Industry Best Practices; Continuous Quality Improvement Principles; Sustainability in Facilities Management.
• Ability to: Work with diverse academic, cultural and ethnic backgrounds in a school set-up; Mediating conflict; Conducting negotiations
• Analysing problems, identifying alternative solutions, projecting consequences of proposed actions, and making recommendations in support of goals.