Facilities Assistant Manager/Manager

COURTS (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 90,000 - 150,000; Full time

Job summary

COURTS (SINGAPORE) PTE. LTD. is seeking an experienced Facilities Management leader to oversee hard and soft services across our property portfolio.

You will manage preventive maintenance, security, housekeeping, and front‑of‑house logistics, coordinating with vendors and internal teams to keep operations running smoothly. Requirements include 4–6 years in commercial facilities/property management, a Diploma in FM or related engineering, and solid CMMS/BMS knowledge.

Qualifications

• 4–6 years in Commercial Facilities Management or related leadership role
• Diploma in Facilities Management or Engineering equivalent
• Strong knowledge of MEP, HVAC, safety acts, and fire regulations
• Experience with CMMS/BMS and vendor coordination
• Excellent negotiation and cross‑functional communication

Responsibilities

• Hard Services: Preventive maintenance for HVAC, electrical, plumbing, lifts, and power systems.
• Soft Services: Security, CCTV, access control, housekeeping, sanitation, visitor logistics.
• Vendor & Project Management: Prepare scopes, evaluate bids, negotiate contracts, supervise third‑party contractors.
• Health & Safety & Compliance: Ensure regulatory compliance, emergency planning, and risk assessments.
• Financial & Sustainability: Budgeting for OPEX/CAPEX and drive energy efficiency initiatives.

Skills

Facilities Management

Operational Leadership

Contract Negotiation

CMMS/BMS

Stakeholder Coordination

Security & Safety

Education

Diploma in Facilities Management

Engineering (Civil/Mechanical/Electrical)

Tools

CMMS

BMS

Job description

The essential responsibilities include:

1. Hard Services & Engineering Management

• Preventive Maintenance: Develop, schedule, and execute comprehensive preventive maintenance programs for all critical building systems, including HVAC, electrical grids, plumbing, lifts/escalators, and backup power infrastructure.
• Structural Inspections: Conduct routine audits of building facades, roofs, flooring, and core structural components to proactively identify and rectify defects before they impact daily business operations.
• Asset Lifecycle Tracking: Maintain rigorous documentation tracking the entire lifecycle of assets from procurement and testing through to maintenance and decommissioning.

2. Soft Services & Workplace Environment

• Security & Access Control: Manage the deployment of physical security personnel, maintain and review CCTV networks, oversee access control permissions, and ensure alarm systems are regularly tested and operational.
• Housekeeping & Sanitation: Supervise cleaning schedules, waste disposal and recycling frameworks, and routine pest control management to maintain high aesthetic and sanitation standards.
• Front-of-House Logistics: Standardize and oversee visitor reception protocols, mailroom operations, and the physical delivery of workplace amenities.

3. Vendor, Contract, & Project Management

• Procurement & Tenders: Prepare technical scopes of work, solicit and evaluate competitive vendor quotes, and lead commercial contract negotiations for external engineering or facility partners.
• Contractor Supervision: Audit the performance and on-site safety compliance of third-party vendors against established Service Level Agreements (SLAs) and Key Performance Indicators (KPIs).
• Renovation & Refurbishment Support: Serve as the lead operational liaison between corporate steering committees, landlords, and external contractors during engineering overhaul projects, asset additions, or cosmetic updates.

4. Health, Safety, Compliance, & Risk Control

• Regulatory Compliance: Guarantee that all properties and infrastructure components comply with local building codes, electrical standards, environmental protections, and structural ordinances.
• Emergency Planning: Update, drill, and optimize emergency response procedures, including fire evacuation maps, building lockdown parameters, and robust business continuity structures.
• Risk Assessment: Lead routine safety inspections and engineering hazard reviews to prevent operational downtime or legal liabilities.

5. Financial Management & Sustainability

• OPEX & CAPEX Budgeting: Formulate and tightly track annual operational and capital expenditure budgets, optimizing repair costs and managing resource allocation.
• Energy & Resource Optimization: Regularly monitor utility consumption metrics and champion green initiatives—such as commercial LED retrofits or solar power transition agreements to reduce overhead and corporate carbon footprints.

Key Selection Criteria (Requirements & Qualifications)

• Experience: Minimum of 4–6 years of proven experience in Commercial Facilities Management, Property Management, or a related operational leadership role.
• Education: Diploma in Facilities Management, Civil/Mechanical/Electrical Engineering,
• Technical Knowledge: Sound understanding of mechanical, electrical, plumbing (MEP), and HVAC systems, alongside deep familiarity with building safety acts and fire regulation frameworks.
• Systems Literacy: Hands-on proficiency with Computerized Maintenance Management Systems (CMMS) or Building Management Systems (BMS).
• Soft Skills: Strong contract negotiation skills, clear and direct professional communication, and a proven ability to coordinate effectively with landlords, field technicians, and corporate teams.