Facilities Assistant Manager/Manager

COURTS (Singapore) Pte Ltd; Singapore; On-site; SGD 90,000 - 140,000; Full time

Job summary

Courts (Singapore) Pte Ltd seeks an experienced Commercial Facilities Manager to lead hard and soft services across a diverse portfolio. You will drive preventive maintenance, safety compliance, vendor management, and project support to sustain high service levels.

Ideal candidates bring 4–6 years in facilities or property management, a relevant diploma, and hands-on CMMS/BMS experience, with strong negotiation and cross-functional coordination abilities.

Qualifications

• Minimum 4–6 years of proven experience in Commercial Facilities Management, Property Management, or related leadership role.
• Diploma in Facilities Management, Civil/Mechanical/Electrical Engineering or equivalent.
• Strong understanding of MEP systems and safety/regulatory frameworks.
• Hands-on proficiency with CMMS or BMS systems.

Responsibilities

• Hard Services & Engineering Management: Develop and execute preventive maintenance for HVAC, electrical, plumbing, lifts, and backup power.
• Structural inspections and lifecycle asset documentation.
• Soft Services & Workplace Environment: Manage security, housekeeping, reception, and logistics.
• Vendor, Contract & Project Management: Prepare scopes, solicit quotes, and negotiate external contracts; supervise contractor performance.
• Health, Safety, Compliance & Risk Control: Ensure regulatory compliance; plan and drill emergency procedures; conduct risk assessments.
• Financial Management & Sustainability: Budget OPEX & CAPEX; drive energy efficiency and green initiatives.

Skills

Facilities management

Contract negotiation

Communication

Stakeholder coordination

Leadership

Education

Diploma in Facilities Management

Civil/Mechanical/Electrical Engineering

Tools

CMMS

BMS

Job description

The essential responsibilities include:

1. Hard Services & Engineering Management

• Preventive Maintenance: Develop, schedule, and execute comprehensive preventive maintenance programs for all critical building systems, including HVAC, electrical grids, plumbing, lifts/escalators, and backup power infrastructure.

• Structural Inspections: Conduct routine audits of building facades, roofs, flooring, and core structural components to proactively identify and rectify defects before they impact daily business operations.

• Asset Lifecycle Tracking: Maintain rigorous documentation tracking the entire lifecycle of assets from procurement and testing through to maintenance and decommissioning.

2. Soft Services & Workplace Environment

• Security & Access Control: Manage the deployment of physical security personnel, maintain and review CCTV networks, oversee access control permissions, and ensure alarm systems are regularly tested and operational.

• Housekeeping & Sanitation: Supervise cleaning schedules, waste disposal and recycling frameworks, and routine pest control management to maintain high aesthetic and sanitation standards.

• Front-of-House Logistics: Standardize and oversee visitor reception protocols, mailroom operations, and the physical delivery of workplace amenities.

3. Vendor, Contract, & Project Management

• Procurement & Tenders: Prepare technical scopes of work, solicit and evaluate competitive vendor quotes, and lead commercial contract negotiations for external engineering or facility partners.

• Contractor Supervision: Audit the performance and on-site safety compliance of third-party vendors against established Service Level Agreements (SLAs) and Key Performance Indicators (KPIs).

• Renovation & Refurbishment Support: Serve as the lead operational liaison between corporate steering committees, landlords, and external contractors during engineering overhaul projects, asset additions, or cosmetic updates.

4. Health, Safety, Compliance, & Risk Control

• Regulatory Compliance: Ensure that all properties and infrastructure components comply with local building codes, electrical standards, environmental protections, and structural ordinances.

• Emergency Planning: Update, drill, and optimize emergency response procedures, including fire evacuation maps, building lockdown parameters, and robust business continuity structures.

• Risk Assessment: Lead routine safety inspections and engineering hazard reviews to prevent operational downtime or legal liabilities.

5. Financial Management & Sustainability

• OPEX & CAPEX Budgeting: Formulate and tightly track annual operational and capital expenditure budgets, optimizing repair costs and managing resource allocation.

• Energy & Resource Optimization: Regularly monitor utility consumption metrics and champion green initiatives—such as commercial LED retrofits or solar power transition agreements to reduce overhead and corporate carbon footprints.

Job Requirements:

• Experience: Minimum of 4–6 years of proven experience in Commercial Facilities Management, Property Management, or a related operational leadership role.

• Education: Diploma in Facilities Management, Civil/Mechanical/Electrical Engineering,

• Technical Knowledge: Sound understanding of mechanical, electrical, plumbing (MEP), and HVAC systems, alongside deep familiarity with building safety acts and fire regulation frameworks.

• Systems Literacy: Hands-on proficiency with Computerized Maintenance Management Systems (CMMS) or Building Management Systems (BMS).

• Soft Skills: Strong contract negotiation skills, clear and direct professional communication, and a proven ability to coordinate effectively with landlords, field technicians, and corporate teams.