Facilities Operations Executive

Fuku; Singapore; On-site; SGD 42,000 - 70,000; Full time

Job summary

The Facilities Operations Executive at Nanyang Institute of Management will report to the Facilities Operations Manager and focus on hands-on day-to-day management of campus facilities, maintenance, safety compliance, and keeping facilities safe and functional.

Responsibilities include planning operations, preventive maintenance, vendor oversight, budget input, and ensuring compliance with local regulations.

Qualifications

• Diploma in Facilities Management or related field.
• Minimum 2 years of relevant experience.
• Knowledge of maintenance, vendor management and compliance.

Responsibilities

• Plan, organize and manage campus facility operations and reliability.
• Develop and monitor preventative maintenance and inspections.
• Administer policies for grounds and building maintenance.
• Monitor safety and accessibility of facilities.
• Coordinate with external contractors to ensure contract terms are met.
• Assist in budgeting for grounds and building maintenance.
• Work in office and outdoor environments.
• Perform other duties as assigned.

Skills

Facilities maintenance

Contract management

Vendor management

Problem solving

Education

Diploma in Facilities Management or Engineering

Job description

Established in 2001, Nanyang Institute of Management (\"NIM\") is a forward-looking premier education provider in the region. At NIM, we focus on \"Nurturing Today for Tomorrow\" with a student-centric culture that places learning needs above all else. We pride ourselves on the ability to offer an environment that is geared towards achieving academic and teaching excellence while nurturing our students as a whole.

We have an exciting career opportunity for the position of Facilities Operations Executive and invite industry professionals to join us in our mission.

The Role:

The Facilities Operations Executive will report directly to the Facilities Operations Manager and take on a hands-on role in support the day-to-day management of campus facilities, including responsibility for maintenance, safety compliance, and ensuring the facilities remain safe, functional and well-maintained.

Responsibilities:

• Plans, organises, maintains and manages the operations and reliability of NIM facilities and general infrastructure systems.
• Establishes and monitors preventative maintenance processes and programs and facility inspection processes for on-going review of maintenance work by agencies.
• Develops, recommends, and administers policies, procedures, and processes in support of grounds and building maintenance operations; implements and monitors compliance with approved policies, procedures, and processes.
• Monitors the safety and accessibility of the building and its facilities.
• Serves as the point of contact for the school.
• Updates and maintains a list of facilities equipment.
• Monitors and oversees the work of external contractors to ensure terms of agreements are met and work is completed satisfactorily.
• Participates in the development and administration of grounds and building maintenance budget.
• Work is generally performed in both an office environment and an outdoor environment.
• Any other duties as assigned.

Requirements:

• Diploma in Facilities Management, Engineering or a related field.
• Minimum of 2 year of relevant experience.
• Strong working knowledge of facilities maintenance and operations, contract and vendor management, preventive maintenance, project coordination, sustainability practices, and compliance with applicable local laws and regulations.
• Proven ability to work effectively in a school environment with diverse stakeholders, manage and mediate conflicts, conduct negotiations, and analyse operational issues to recommend practical, goal-aligned solutions.