Assistant Facilities & Safety Manager

cordlife group limited; Singapore; On-site; SGD 60,000 - 100,000; Full time

Job summary

Cordlife Group Limited is seeking a Facilities Operations Manager in Singapore to manage and optimize facility operations across workshops, laboratories, and offices. You will collaborate with contractors and internal teams to maintain infrastructure and execute facility projects.

Responsibilities include ensuring regulatory compliance, performing inspections, coordinating vendors, and supporting audits. Flexibility to work outside normal hours is required to meet operational demands.

Qualifications

• Diploma in Facilities Management, Safety, or related field.
• 3–4 years in operations management for workshops, labs, or facility services.
• Basic knowledge of Health, Safety and Environmental regulations.
• Flexibility to work outside regular hours to support operations.

Responsibilities

• Ensure facility operations comply with regulatory standards and maintain functionality.
• Conduct regular inspections for performance, safety, and security compliance.
• Maintain a safe and secure working environment across the facility.
• Coordinate with in-house contractors and vendors for feedback and service quality.
• Oversee vendor quotations, scheduling, and safety during implementations.
• Respond to staff and management requests promptly and accurately.
• Support planning and execution of corporate facility-related projects.
• Investigate and resolve breakdowns to minimize downtime.
• Assist in creating SOPs, forms, and presentation materials for facility ops.
• Perform basic handyman duties to support maintenance.
• Assist audits related to facility operations.

Skills

Facility operations management

Safety regulations (HS&E)

Vendor & contractor oversight

Stakeholder coordination

Education

Diploma in Facilities Management

Job description

Job Summary

Manage and optimize facility operations to ensure regulatory compliance, safety, and seamless support for workshops, laboratories, and offices. Collaborate with contractors and internal teams to maintain infrastructure and execute facility projects.

Responsibilities

• Ensure facility operations comply with regulatory standards and maintain seamless functionality
• Conduct regular inspections to verify operational performance, safety, and security compliance
• Maintain a secure and safe working environment throughout the facility
• Collaborate with in-house contractors to collect feedback and ensure excellent facility condition
• Source and coordinate vendors for quotations, equipment, and services, overseeing contractor performance, scheduling, and safety during implementation
• Respond promptly and effectively to staff and management requests and queries
• Work closely with internal stakeholders and partners to support overall facility operations
• Contribute to planning and execution of corporate facility-related projects
• Investigate and resolve workshop or laboratory breakdowns to minimize downtime
• Facilitate creation and maintenance of SOPs, forms, and presentation materials for facility operations
• Perform basic handyman duties as required to support facility maintenance
• Support statutory and internal audits related to facility operations
• Break down assigned tasks into actionable steps and set realistic deadlines for completion
• Utilize Microsoft Office and AV systems to support operational and project needs

Required competencies and certifications

• Diploma in a relevant field such as Facilities Management, Safety, or Operations
• Minimum 3 to 4 years of experience in operations management involving workshops, laboratories, facility services, building maintenance, or electrical/mechanical systems
• Basic knowledge of Health, Safety, and Environmental (HS&E) regulations
• Flexibility to work outside regular hours to support operational needs

Preferred competencies and qualifications

• Experience managing contractors, facility services, and subcontractor oversight
• Experience with office relocations or outfitting