Facilities Operations Executive

Nanyang Institute of Management Pte Ltd; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

Nanyang Institute of Management Pte Ltd invites applications for a Facilities Operations Executive to support day-to-day management of campus facilities, ensuring safety, reliability and upkeep across buildings and grounds.

The role reports to the Facilities Operations Manager and involves coordinating maintenance programs, liaising with contractors, and assisting in budget-related activities within the college environment.

Qualifications

• Diploma in Facilities Management, Engineering, Architecture or related building field.
• Minimum of 2 years of relevant experience.
• Knowledge of local laws, rules, regulations, codes or statutes in facilities management.
• Ability to work with diverse academic, cultural and ethnic backgrounds in a school setting; mediating conflict and negotiations.
• Analysing problems, proposing solutions and recommending actions to achieve goals.

Responsibilities

• Plans, organizes, maintains, and manages operations and reliability of facilities and infrastructure.
• Establishes and monitors preventive maintenance processes and facility inspections for ongoing reviews.
• Develops and administers policies for grounds and building maintenance; ensures compliance.
• Monitors safety and accessibility; acts as the liaison for the school on facilities issues.
• Maintains an up-to-date list of facilities equipment and oversees external contractors to ensure work meets terms.

Skills

Facilities maintenance

Contract management

Project management

Preventive maintenance

Sustainability in facilities

Problem solving

Education

Diploma in Facilities Management, Engineering, Architecture or related field

Job description

Facilities Operations Executive

Established in 2001, Nanyang Institute of Management ("NIM") is a forward-looking premier education provider in the region. At NIM, we focus on "Nurturing Today for Tomorrow" with a student-centric culture that places learning needs above all else. We pride ourselves on the ability to offer an environment that is geared towards achieving academic and teaching excellence while nurturing our students as a whole.

We have an exciting career opportunity for the position of Facilities Operations Executive and invite industry professionals to join us in our mission.

The Role

The Facilities Operations Executive will report directly to the Facilities Operations Manager and take on a hands‑on role in support the day-to-day management of campus facilities, including responsibility for maintenance, safety compliance, and ensuring the facilities remain safe, functional and well‑maintained.

Responsibilities

• Plans, organizes, maintains, and manages the operations and reliability of NIM facilities and general infrastructure systems.

• Establishes and monitors preventative maintenance processes and programs and facility inspection processes for on‑going review of maintenance work by agencies.

• Develops, recommends, and administers policies, procedures, and processes in support of grounds and building maintenance operations; implements and monitors compliance with approved policies, procedures, and processes.

• Monitors the safety and accessibility of the building and its facilities. Serves as the point of contact for the school.

• Updates and maintains a list of facilities equipment.

• Monitors and oversees the work of external contractors to ensure terms of agreements are met and work is completed satisfactorily.

• Participates in the development and administration of grounds and building maintenance budget; coordinates the allocation of resources following budget approval; recommends approval of expenditures.

• Participates in/on a variety of meetings, committees, task forces, and/or other related groups to communicate information regarding services, programs, areas of opportunity, and/or other pertinent information as appropriate.

• Serves as a liaison with other departments within the College, the community, and external agencies in order to provide information on available resources, projects, and/or services.

• Positions in this classification may perform all or some of the responsibilities above and all positions perform other related duties as assigned.

• Work Environment and Physical Requirements

• Work is generally performed in both an office environment and an outdoor environment.

Requirements

• Diploma in Facilities Management, Engineering, Architecture or a related building construction field.

• Minimum of 2 years of relevant experience.

• Knowledge of: Facilities maintenance, grounds and custodial principles and practices; Contract management principles and practices; Applicable local laws, rules, regulations, codes, and/or statutes; Project management skill; Preventative maintenance principles and practices; Industry Best Practices; Continuous Quality Improvement Principles; Sustainability in Facilities Management.

• Ability to: Work with diverse academic, cultural and ethnic backgrounds in a school set-up; Mediating conflict; Conducting negotiations

• Analysing problems, identifying alternative solutions, projecting consequences of proposed actions, and making recommendations in support of goals.