Senior Facilities Executive

EtonHouse International Education Group; Singapore; On-site; SGD 55,000 - 85,000; Full time

Job summary

EtonHouse International Education Group is seeking a Senior Facilities Executive to manage the safe, efficient operation of the school’s premises and facilities. You will oversee day-to-day maintenance, security, cleaning, vendor coordination and facilities-related projects to ensure a safe, well maintained learning environment.

Responsibilities include inspections, contractor management, budget support, safeguarding and event setup, with emphasis on energy efficiency and asset records.

Qualifications

• Diploma or bachelor’s degree in Facilities Management, Engineering, Building Services or related.
• At least two to three years of relevant experience in facilities or property operations.
• Basic knowledge of electrical, plumbing, air-conditioning, fire safety and building systems.
• Familiarity with safety, building and regulatory requirements.
• Experience coordinating contractors and service providers.
• Good organisational, problem-solving and follow-up skills.
• Able to manage multiple tasks and respond calmly to urgent operational issues.
• Proficient in Microsoft Office.
• Willing to provide support outside normal working hours when urgent facilities matters arise.
• Experience in a school environment would be an advantage.

Responsibilities

• Conduct regular inspections of the school premises, classrooms, offices, playgrounds and common areas.
• Coordinate preventive and corrective maintenance for electrical, plumbing, air-conditioning, fire protection and other building systems.
• Attend to facilities-related requests and ensure that issues are resolved promptly.
• Maintain accurate records of inspections, repairs, servicing and equipment warranties.
• Monitor utility consumption and support energy efficiency initiatives.
• Support upkeep of school furniture, equipment, grounds and landscaping.
• Source quotations and coordinate with contractors, suppliers and service providers.
• Monitor vendors’ performance and ensure work is completed safely, properly and within the agreed timeline.
• Verify completed work and supporting documents before invoices are submitted for payment.
• Maintain service contracts and monitor expiry/renewal dates.
• Ensure contractors follow safeguarding requirements while on premises.
• Support compliance with building, fire safety, occupational health and safety, etc.
• Conduct routine safety inspections and address hazards.
• Coordinate inspection and servicing of fire alarms, extinguishers and safety equipment.
• Support emergency preparedness, drills and business continuity.
• Maintain licences, certificates, inspection reports and records.
• Report incidents and follow through on corrective actions.
• Coordinate security, cleaning, pest-control and waste-management services.
• Assist with events, meetings and activities and space planning.
• Prepare facilities reports and highlight risks and expenditure.
• Assist with renovation and construction projects as assigned.

Skills

Microsoft Office

Organisational skills

Problem solving

Multi-tasking

Communication skills

Urgent issue response

Education

Facilities-related degree

Job description

Job Description

The Senior Facilities Executive is responsible for supporting the safe, efficient and effective operation of the school’s premises and facilities. The role oversees day-to-day maintenance, security, cleaning, vendor coordination and facilities-related projects to ensure that the school environment is safe, well maintained and conducive to teaching and learning.

Key Responsibilities

Facilities Maintenance

• Conduct regular inspections of the school premises, classrooms, offices, playgrounds and common areas.




• Coordinate preventive and corrective maintenance for electrical, plumbing, air-conditioning, fire protection and other building systems.




• Attend to facilities-related requests and ensure that issues are resolved promptly.




• Maintain accurate records of inspections, repairs, servicing and equipment warranties.




• Monitor utility consumption and support initiatives to improve energy and resource efficiency.




• Support the upkeep of school furniture, equipment, grounds and landscaping.

Vendor and Contractor Management

• Source quotations and coordinate with contractors, suppliers and service providers.




• Monitor vendors’ performance and ensure that work is completed safely, properly and within the agreed timeline.




• Verify completed work and supporting documents before invoices are submitted for payment.




• Maintain service contracts and monitor their expiry and renewal dates.




• Ensure that all contractors follow the school’s safety, security and safeguarding requirements while on the premises.

Health, Safety and Compliance

• Support compliance with relevant building, fire safety, occupational health and safety, environmental and local authority requirements.




• Conduct routine safety inspections and promptly address identified hazards.




• Coordinate the inspection and servicing of fire alarms, extinguishers, emergency lighting and other safety equipment.




• Support emergency preparedness, evacuation drills and business continuity arrangements.




• Maintain facilities-related licences, certificates, inspection reports and statutory records.




• Report incidents, defects and safety concerns to management and follow through on corrective actions.

Security, Cleaning and School Operations

• Coordinate the work of security, cleaning, pest-control and waste-management service providers.




• Monitor the cleanliness, security and general condition of the school premises.




• Support access-control arrangements and the management of keys, passes and contractor entry.




• Assist with facilities and logistical arrangements for school events, meetings and activities.




• Support classroom and office setup, furniture movement and space planning.




• Respond to urgent facilities issues and emergencies when required.

Budget and Administration

• Assist in preparing and monitoring the facilities and maintenance budget.




• Process purchase requests, quotations, service reports, invoices and other supporting documents.




• Maintain an inventory of facilities equipment, tools, spare parts and consumable supplies.




• Prepare regular facilities reports and highlight outstanding issues, risks and expenditure.




• Support facilities improvement, renovation and construction projects as assigned.

Safeguarding

• Maintain appropriate professional conduct when working in areas occupied by children.




• Ensure that contractors and external personnel comply with the school’s safeguarding and access-control procedures.




• Promptly report any safeguarding, safety or security concerns through the appropriate channels.




• Other ad-hoc duties as assigned

Qualifications

• Diploma or bachelor’s degree in Facilities Management, Engineering, Building Services, Property Management or a related discipline.




• At least two to three years of relevant experience in facilities, building maintenance or property operations.




• Basic knowledge of electrical, plumbing, air-conditioning, fire safety and general building systems.




• Familiarity with relevant safety, building and regulatory requirements.




• Experience coordinating contractors and service providers.




• Good organisational, problem-solving and follow‑up skills.




• Able to manage multiple tasks and respond calmly to urgent operational issues.




• Proficient in Microsoft Office.




• Willing to provide support outside normal working hours when urgent facilities matters arise.




• Experience in a school or similar environment would be an advantage.