Administrative & Facilities Coordinator

BEYONDSOFT CONSULTING (SINGAPORE) PTE. LTD.

Singapore

On-site

SGD 32,000 - 42,000

Full time

9 days ago

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Job summary

Beyondsoft Consulting (Singapore) PTE. LTD. is seeking an Admin Executive to oversee daily front-desk operations, facilities maintenance, vendor contracts, and workplace procurement to ensure smooth office administration.

The role includes managing inventory and fixed assets while supporting company events, onboarding, and general HR administrative functions. The ideal candidate holds a Diploma in Business Administration and has 2-3 years of experience in administration or related areas, with

Qualifications

Diploma in Business Administration, Office Management, Human Resources, or a related discipline.
2-3 years of experience in administration, reception, facilities, office management or related.
Strong organizational, communication, and stakeholder management skills.
Fluent in English and Mandarin to support communication with regional stakeholders, vendors, and visitors.
Experience in HR, procurement, facilities management, or invoice processing is an advantage.

Responsibilities

Manage reception duties, visitor registration, and office enquiries.
Coordinate office administration, supplies, and workplace facilities.
Liaise with landlords, vendors, and service providers on maintenance and operational matters.
Handle administration procurement, payments, contracts, and renewal tracking.
Support Fixed Asset Management and office inventory control.
Support company events and employee engagement activities.
Handle general HR administrative and documentation tasks, including onboarding and other HR & Admin-related activities.