Facilities Manager

MIND STRETCHER EDUCATION PTE. LTD.; Singapore; On-site; SGD 89,000 - 134,000; Full time

Job summary

Mind Stretcher Education PTE. LTD. is seeking a Facilities Manager to oversee end-to-end management of all learning centres and office premises across multiple sites. The role covers maintenance, security systems, safety, compliance, vendor management, and space planning in a hands-on, multi-site environment.

You will lead operations with strong self-direction, ensuring premises are safe, functional, and well-maintained while balancing cost and quality through effective vendor engagements.

Qualifications

• Diploma or Degree in Facilities Management, Building Services, Mechanical/Electrical Engineering, or a related field.
• Professional certification preferred: CFM, FMP, or equivalent recognised by SFM or IFMA.
• Fire Safety Manager certification is an advantage.
• Minimum 5 years facilities management experience, with at least 2 years managing multiple sites.
• Hands-on ability to perform minor electrical, plumbing, carpentry, furniture, and general maintenance.
• Experience managing security systems (CCTV, access control, alarm systems).
• Prior experience in education, retail, or F&B environments is preferred.

Responsibilities

• Oversee facilities operations and maintenance across all centres and offices.
• Manage security systems, liaise with vendors and ensure uptime.
• Hands-on maintenance and vendor management for external contracts.
• Ensure safety, compliance with regulations, and risk assessments.
• Prepare and monitor the facilities budget and cost controls.
• Support space planning, fit-out projects and lease renewals.
• Coordinate with stakeholders to minimise disruption to classes.

Skills

Facilities Management

Vendor Management

Safety Compliance

Security Systems

Maintenance

Education

Diploma in Facilities Management

Degree in Building Services / ME / related

Job description

Mind Stretcher is one of Singapore's leading enrichment and tuition centre networks, with multiple learning centres across the island and a corporate office. We are committed to providing a safe, well-maintained, and conducive environment for students, parents, staff, and tutors at every one of our premises.

Role Summary

The Facilities Manager is responsible for the end-to-end management of all Mind Stretcher learning centres and office premises. This covers maintenance, security systems, safety, compliance, vendor management, and space planning. This is a hands-on, multi-site, individual contributor role requiring strong self-direction and the ability to manage upwards effectively.

Key Responsibilities

Facilities Operations & Maintenance

• Oversee day-to-day operations across all centres and offices, ensuring premises are clean, safe, and fully functional at all times.
• Develop and execute preventive maintenance schedules for all M&E systems - air-conditioning, electrical, plumbing, and fire protection.
• Respond promptly to facilities breakdowns; coordinate and supervise all rectification works.
• Conduct regular site inspections across all locations; log defects and track resolution to closure.

Security Systems Management

• Manage and maintain all security systems across premises, including CCTV, access control, alarm systems, and intercom.
• Liaise with security system vendors for installation, servicing, and upgrades.
• Conduct periodic audits of security system functionality; ensure systems are operational at all times.
• Escalate and resolve security incidents; maintain incident logs.

Hands-On Maintenance & Vendor Management

• Serve as the first line of response for maintenance and repair issues across all premises, performing hands-on works independently where within competency - including minor electrical, plumbing, carpentry, furniture, signage, and general upkeep.
• Determine when specialist contractors are required and engage vendors accordingly; balance cost efficiency with service quality in all outsourcing decisions.
• Source, evaluate, and manage external service contracts for specialist works, including cleaning, pest control, air-con servicing, security systems, fire protection, and waste disposal.
• Obtain and assess quotations; negotiate contracts to ensure value for money.
• Supervise vendor and contractor works on-site; inspect and verify completion before sign-off.
• Monitor vendor performance against agreed SLAs; manage non-compliance and elevate where necessary.

Safety, Compliance & Regulatory

• Ensure all premises comply with relevant Singapore regulations, including SCDF fire safety requirements, BCA building standards, and MOM workplace safety obligations.
• Maintain valid licences, permits, and certifications for all premises (e.g. fire certificates, building permits).
• Develop, implement, and update emergency response and business continuity plans.
• Conduct and document regular safety audits and risk assessments across all sites.

Budget & Cost Management

• Prepare and manage the annual facilities budget; track expenditure and flag variances to management.
• Identify and implement cost-saving initiatives without compromising safety or service standards.
• Process purchase orders, service requests, and invoices in accordance with company procurement procedures.

Space Planning & Fit-Out Projects

• Support new centre set-ups, renovation works, and lease renewals - from scope definition to handover.
• Liaise with landlords, contractors, and internal stakeholders to deliver projects on time and within budget.
• Maintain up-to-date floor plans, asset registers, and facilities documentation for all premises.

Internal Stakeholder Management

• Act as the primary point of contact between Centre Operations, Corporate Management, landlords, contractors, and regulatory bodies on all facilities and security matters.
• Coordinate with Centre Principals and the Operations team to schedule works with minimal disruption to classes and operations.

Requirements

Qualifications:

Diploma or Degree in Facilities Management, Building Services, Mechanical/Electrical Engineering, or a related field - required.

Professional certification preferred:

Certified Facility Manager (CFM), Facility Management Professional (FMP), or equivalent recognised by SFM (Singapore Facilities Management) or IFMA.

Fire Safety Manager (FSM) certification is an advantage.

Experience

• Minimum 5 years of facilities management experience, with at least 2 years managing multiple sites.
• Proven hands-on technical ability - able to independently perform minor electrical, plumbing, carpentry, furniture, and general maintenance works.
• Hands-on experience managing security systems (CCTV, access control, alarm systems).
• Demonstrated track record of managing vendors, service contracts, and compliance requirements.
• Prior experience in education, retail, or F&B environments is preferred; familiarity