Facilities Manager

MIND STRETCHER EDUCATION; Singapore; On-site; SGD 90,000 - 130,000; Full time

Job summary

Mind Stretcher is seeking a Facilities Manager to lead end-to-end management of its learning centres and offices islandwide. You will handle maintenance, security systems, safety, compliance, vendor management, and space planning in a hands-on, multi-site role.

You will work independently with strong self-direction, coordinate with Centre Principals and operations teams to minimise disruption to classes, and ensure premises meet local regulations and safety standards across all sites.

Qualifications

• Diploma or degree in FM or related field required.
• Professional certification preferred: CFM, FMP, or IFMA/SFM recognition.
• Fire Safety Manager certification is an advantage.
• Minimum 5 years FM experience, with 2+ years across multiple sites.
• Hands-on ability for minor electrical, plumbing, carpentry and maintenance.

Responsibilities

• Oversee day-to-day operations across all centres and offices.
• Develop preventive maintenance schedules for M&E systems.
• Manage security systems, including CCTV and access control.
• Source, negotiate, and manage external service contracts.
• Ensure compliance with SCDF, BCA, MOM regulations.
• Plan space, renovations, and lease renewals.
• Coordinate with stakeholders to minimise disruption to classes.

Skills

Facilities Management

Multi-site governance

Vendor management

Security systems knowledge

Budget management

Education

FM-related degree/diploma

CFM/FMP certification preferred

Tools

Microsoft Office

CMMS familiarity

Job description

About Mind Stretcher

Mind Stretcher is one of Singapore’s leading enrichment and tuition centre networks, with multiple learning centres across the island and a corporate office. We are committed to providing a safe, well-maintained, and conducive environment for students, parents, staff, and tutors at every one of our premises.

Role Summary

The Facilities Manager is responsible for the end-to-end management of all Mind Stretcher learning centres and office premises. This covers maintenance, security systems, safety, compliance, vendor management, and space planning. This is a hands-on, multi-site, individual contributor role requiring strong self-direction and the ability to manage upwards effectively.

Key Responsibilities

Facilities Operations & Maintenance

• Oversee day-to-day operations across all centres and offices, ensuring premises are clean, safe, and fully functional at all times.
• Develop and execute preventive maintenance schedules for all M&E systems — air-conditioning, electrical, plumbing, and fire protection.
• Respond promptly to facilities breakdowns; coordinate and supervise all rectification works.
• Conduct regular site inspections across all locations; log defects and track resolution to closure.

Security Systems Management

• Manage and maintain all security systems across premises, including CCTV, access control, alarm systems, and intercom.
• Liaise with security system vendors for installation, servicing, and upgrades.
• Conduct periodic audits of security system functionality; ensure systems are operational at all times.
• Escalate and resolve security incidents; maintain incident logs.

Hands-On Maintenance & Vendor Management

• Serve as the first line of response for maintenance and repair issues across all premises, performing hands-on works independently where within competency — including minor electrical, plumbing, carpentry, furniture, signage, and general upkeep.
• Determine when specialist contractors are required and engage vendors accordingly; balance cost efficiency with service quality in all outsourcing decisions.
• Source, evaluate, and manage external service contracts for specialist works, including cleaning, pest control, air-con servicing, security systems, fire protection, and waste disposal.
• Obtain and assess quotations; negotiate contracts to ensure value for money.
• Supervise vendor and contractor works on-site; inspect and verify completion before sign-off.
• Monitor vendor performance against agreed SLAs; manage non-compliance and elevate where necessary.

Safety, Compliance & Regulatory

• Ensure all premises comply with relevant Singapore regulations, including SCDF fire safety requirements, BCA building standards, and MOM workplace safety obligations.
• Maintain valid licences, permits, and certifications for all premises (e.g. fire certificates, building permits).
• Develop, implement, and update emergency response and business continuity plans.
• Conduct and document regular safety audits and risk assessments across all sites.

Budget & Cost Management

• Prepare and manage the annual facilities budget; track expenditure and flag variances to management.
• Identify and implement cost-saving initiatives without compromising safety or service standards.
• Process purchase orders, service requests, and invoices in accordance with company procurement procedures.

Space Planning & Fit-Out Projects

• Support new centre set-ups, renovation works, and lease renewals — from scope definition to handover.
• Liaise with landlords, contractors, and internal stakeholders to deliver projects on time and within budget.
• Maintain up-to-date floor plans, asset registers, and facilities documentation for all premises.

Internal Stakeholder Management

• Act as the primary point of contact between Centre Operations, Corporate Management, landlords, contractors, and regulatory bodies on all facilities and security matters.
• Coordinate with Centre Principals and the Operations team to schedule works with minimal disruption to classes and operations.

Requirements

Qualifications:

• Diploma or Degree in Facilities Management, Building Services, Mechanical/Electrical Engineering, or a related field — required.
• Professional certification preferred: Certified Facility Manager (CFM), Facility Management Professional (FMP), or equivalent recognised by SFM (Singapore Facilities Management) or IFMA.
• Fire Safety Manager (FSM) certification is an advantage.

Experience:

• Minimum 5 years of facilities management experience, with at least 2 years managing multiple sites.
• Proven hands-on technical ability — able to independently perform minor electrical, plumbing, carpentry, furniture, and general maintenance works.
• Hands-on experience managing security systems (CCTV, access control, alarm systems).
• Demonstrated track record of managing vendors, service contracts, and compliance requirements.
• Prior experience in education, retail, or F&B environments is preferred; familiarity with child-facing premises is a plus.

Skills & Attributes

• Strong working knowledge of M&E systems, building maintenance, and local regulatory requirements (SCDF, BCA, MOM).
• Technically competent and physically able to perform hands-on maintenance and repair work across multiple sites.
• Commercially minded — able to assess quotations, manage budgets, and negotiate with vendors.
• Highly organised with the ability to manage multiple sites and competing priorities independently.
• Proactive and solutions-oriented; able to operate with a high degree of autonomy.
• Strong communication skills; able to engage effectively with internal stakeholders and external parties.
• Proficient in Microsoft Office; familiarity with facilities management software or CMMS is an advantage.

Working Conditions

This is a full-time, on-site role requiring regular travel across Mind Stretcher’s network of centres islandwide. Availability outside standard hours may be required for urgent facilities issues, renovation works, or emergencies.