Assistant Facilities Manager / Senior Facilities Executive (East)

CPG Facilities Management Pte Ltd; Singapore; On-site; SGD 40,000 - 65,000; Full time

Job summary

CPG Facilities Management Pte Ltd in Singapore is seeking a Facilities Management professional to join the team. The role involves supervising preventive and corrective maintenance for building and M&E systems, and services such as cleaning, pest control, horticulture and security management through appointed term contractors.

You will assist Senior FM, FM and Core Team in planning works, monitoring contractor performance, and coordinating meetings with schools and client representatives.

Qualifications

• Minimum Diploma preferably in Building, Technical or Facilities Management or relevant disciplines.
• Preferably with M&E background.
• Minimum 3 years' relevant work experience.
• CFME accreditation by SIFMA is preferred (Tier 4).
• Good planning and organizational skills.
• Strong written and verbal communication.
• Proficient with Microsoft Office applications.

Responsibilities

• Be part of a team providing facilities management services for schools in Singapore.
• Oversee preventive and corrective maintenance for building and M&E systems.
• Assist in supervising site operations, planning works and services.
• Monitor contractors’ performance and resourcing.
• Investigate breakdowns, recommend preventive measures, and liaise with contractors.
• Attend meetings with schools and clients, and record minutes.
• Maintain records and ensure timely closure of defects per contract.

Skills

Planning

Communication

Computer literacy

Travel

Education

Diploma in Building/Facilities Management

CFME accreditation (SIFMA)

Tools

Microsoft Office

Job description

• Be part of a team providing facilities management services for schools in Singapore. This includes overseeing preventive and corrective maintenance for building and M&E systems, as well as services such as cleaning, pest control, horticulture and security management through appointed term contractors.
• Assist the Senior Facilities Manager (SFM), Facilities Manager (FM) and Core Team in supervising site operations, planning works and services, monitoring contractors’ performance, and controlling the resourcing and support of subcontractors and specialists.
• Investigate and analyse reported breakdowns and faults, recommend preventive measures, liaise with contractors on quotations, seek client approval for funding, supervise rectification and improvement works, ensure quality of work, and certify claims upon completion.
• Act as one of the key front-line representatives in responding and attending to schools and client representatives professionally, effectively and efficiently, including coordinating meetings with schools and contractors and recording meeting minutes where required.
• Maintain proper documentation and records, including incident reports, inspection findings, works status updates, and uploading of field data into the computerised FM system.
• Follow up and ensure timely closure of defects identified during inspections, audits and maintenance works in accordance with contractual requirements.
• Perform any other ad-hoc duties assigned by your supervisor.

Job Requirements

• Minimum Diploma preferably in Building, Technical or Facilities Management or relevant disciplines from a recognized establishment (preferably with M&E background)
• Minimum 3 years' relevant work experience
• Preferably with Tier 4 Certified Facilities Management Expert (CFME) accreditation by Singapore International Facility Management Association (SIFMA)
• Good planning and organizational skills
• Good written and verbal communication skills
• Computer literacy and proficient with Microsoft Office Applications
• Required to travel to multiple sites
• Preferably able to start within short notice