Facilities Executive, Soft Services

PERSOL SINGAPORE PTE. LTD.; Singapore; On-site; SGD 24,000 - 40,000; Full time

Job summary

PERSOL Singapore Pte Ltd is seeking a Facilities Management/Coordination professional to oversee day-to-day operations at Orchard, ensuring a clean, safe, and well-maintained environment. You will coordinate vendors, support events, and handle essential administrative tasks to maintain smooth operations.

The role requires at least 1 year in facilities or related fields, strong communication, and proficiency in MS Office and CMMS/visitor systems.

Qualifications

• Min. 1 year of experience in Facilities Management / Coordinator / Event Management / Cleaning Services
• Ability to respond effectively to complex inquiries or complaints
• Ability to work under pressure with a customer-service approach
• Intermediate skill with Microsoft Office Suite (Excel, PowerPoint) and CMMS/Visitor Management systems

Responsibilities

• Manage day-to-day facilities operations to keep a clean, safe, and well-maintained environment
• Coordinate vendors and service providers (cleaning, pest control, landscaping) ensuring quality and timely delivery
• Support planning and execution of events including venue setup, logistics, and stakeholder coordination
• Supervise cleaning and upgrading/restoring activities and ensure hygiene standards
• Monitor supplies and arrange replenishment for daily operations
• Review vendor quotations and invoices for accuracy and value
• Handle basic administrative duties including reports, meeting minutes, and records
• Coordinate deliveries, purchases, and service requests for smooth operations
• Monitor building facilities and arrange repairs as needed
• Manage lost and found items with proper records
• Support sustainability initiatives such as recycling
• Identify areas for improvement and implement solutions to enhance efficiency and service quality
• Assist with manpower coordination during peak periods or staff shortages
• Act as a point of contact for staff, vendors, and stakeholders with clear communication

Skills

Facilities Management

Vendor Coordination

Event Support

Administrative Duties

MS Office & CMMS

Tools

CMMS (Facility Bot)

Visitor Management System (Condeco)

Job description

Salary: up to $3,600 (Based on relevant experience)

Location: Orchard

Working hours:

Monday - Friday: 8am – 4.30pm / 8.30am – 5.30pm / 9am – 6pm

Saturday: Half Day

Job Scope

• Managed day-to-day facilities operations, ensuring a clean, safe, and well-maintained environment.
• Coordinated vendors and service providers (cleaning, pest control, landscaping), ensuring quality and timely delivery.
• Supported planning and execution of events, including venue setup, logistics, and coordination with stakeholders.
• Supervised cleaning and upgrading/restoring activities, resolving issues and ensuring hygiene standards.
• Monitored supplies and arranged replenishment to support daily operations.
• Reviewed vendor work, quotations, and invoices to ensure accuracy and value.
• Handled basic administrative duties including reports, meeting minutes, records, and quotations.
• Coordinated deliveries, purchases, and service requests to ensure smooth operations.
• Monitored building's facilities and arranged repairs when needed.
• Managed lost and found items, maintaining proper records and follow-up.
• Supported sustainability efforts such as recycling initiatives.
• Identified areas for improvement and implemented solutions to enhance efficiency and service quality.
• Assisted with manpower coordination and provided support during peak periods or staff shortages.
• Acted as a key point of contact for staff, vendors, and stakeholders, ensuring clear communication and timely updates.

Job Requirements

• Min. 1 year of experience in Facilities Management / Coordinator / Event Management / Cleaning Services
• Ability to effectively respond to complex inquiries or complaints from clients, line management and supply chain.
• Ability to work under pressure and customer service oriented
• Intermediate skill with Microsoft Office Suite, Excel, Power Point, CMMS (Facility Bot) Visitor
  Management System (Condeco)

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