Events & Facilities Coordinator

PERSOL SINGAPORE PTE. LTD.; Singapore; On-site; SGD 37,000 - 44,000; Full time

Job summary

PERSOL Singapore Pte Ltd is seeking a Facilities Coordinator to oversee day-to-day facilities operations at our Raffles Place location. You will help maintain a clean, safe, and well-run environment, coordinating vendors and service providers to ensure quality and timely delivery.

The role involves supporting event logistics, supervising cleaning activities, managing supplies, and handling basic admin tasks.

Qualifications

• Minimum 1 year of experience in facilities management, coordination, events, or cleaning services.
• Ability to respond effectively to complex inquiries or complaints from clients and management.
• Ability to work under pressure with a customer-service mindset.
• Proficient with Microsoft Office Suite; experience with Excel and PowerPoint; CMMS (Facility Bot) and Condeco.

Responsibilities

• Manage day-to-day facilities operations to ensure a clean, safe, and well-maintained environment.
• Coordinate vendors and service providers (cleaning, pest control, landscaping) to ensure quality and timely delivery.
• Support planning and execution of events, including venue setup and logistics.
• Supervise cleaning and upgrading/restoring activities and maintain hygiene standards.
• Monitor supplies and arrange replenishment for daily operations.
• Review vendor work, quotations, and invoices for accuracy and value.
• Handle basic administrative duties including reports, meeting minutes, records, and quotations.
• Coordinate deliveries, purchases, and service requests to ensure smooth operations.
• Monitor building facilities and arrange repairs when needed.
• Manage lost and found items with proper records and follow-up.
• Support sustainability efforts such as recycling initiatives.
• Identify improvement areas and implement efficiency/service quality solutions.
• Assist with manpower coordination and support during peak periods or shortages.
• Act as a key point of contact for staff, vendors, and stakeholders with clear communication.

Skills

Customer service

Communication skills

Working under pressure

Tools

CMMS (Facility Bot)

Condeco

Microsoft Office

Excel

PowerPoint

Job description

Salary: up to $3,600 (Based on relevant experience)

Location: Raffles Place

Working hours

Monday - Friday: 8am - 4.30pm / 8.30am - 5.30pm / 9am - 6pm

Saturday: Half Day

Job Scope

• Managed day-to-day facilities operations, ensuring a clean, safe, and well-maintained environment.

• Coordinated vendors and service providers (cleaning, pest control, landscaping), ensuring quality and timely delivery.

• Supported planning and execution of events, including venue setup, logistics, and coordination with stakeholders.

• Supervised cleaning and upgrading/restoring activities, resolving issues and ensuring hygiene standards.

• Monitored supplies and arranged replenishment to support daily operations.

• Reviewed vendor work, quotations, and invoices to ensure accuracy and value.

• Handled basic administrative duties including reports, meeting minutes, records, and quotations.

• Coordinated deliveries, purchases, and service requests to ensure smooth operations.

• Monitored building's facilities and arranged repairs when needed.

• Managed lost and found items, maintaining proper records and follow-up.

• Supported sustainability efforts such as recycling initiatives.

• Identified areas for improvement and implemented solutions to enhance efficiency and service quality.

• Assisted with manpower coordination and provided support during peak periods or staff shortages.

• Acted as a key point of contact for staff, vendors, and stakeholders, ensuring clear communication and timely updates.

• Min. 1 year of experience in Facilities Management / Coordinator / Event Management / Cleaning Services

• Ability to effectively respond to complex inquiries or complaints from clients, line management and supply chain.

• Ability to work under pressure and customer service oriented

• Intermediate skill with Microsoft Office Suite, Excel, Power Point, CMMS (Facility Bot) Visitor

  Management System (Condeco)

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