Facilities Coordinator / Property Executive

CBRE; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading real estate services firm in Singapore is seeking a Facilities Coordinator to oversee team activities and manage work orders. This role involves effective communication among landlords, tenants, and service providers, ensuring timely repairs and compliance. Candidates should have a diploma in Facilities Management or Engineering with 3-4 years of relevant experience. Proficiency in Microsoft Office and strong organizational skills are essential for success in this position.

Qualifications

• Minimum Diploma in Facilities Management / Engineering with 3-4 years of experience.
• In-depth knowledge of Microsoft Office products.
• Ability to evaluate and communicate complex content logically.

Responsibilities

• Point of contact for communications between landlords, tenants, and service providers.
• Allocate work orders and schedule repairs.
• Review work order reports and create performance status reports.

Skills

Organizational skills

Advanced math skills

Microsoft Office proficiency

Analytical skills

Education

Diploma in Facilities Management or Engineering

Job description

About the Role:

As a CBRE Facilities Coordinator / Property Executive, you'll oversee team activities that coordinate with clients, vendors, and contractors to make sure work orders are complete.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You’ll Do:

• Point of contact for escalated communications between landlord, tenants, and service providers by ensuring all procedures, policies, and reporting formats are understood, and implemented.

• Allocate work orders and schedule repairs from requests.

• Review data from work order reports and create and present performance and progress status reports to management.

• Review all work orders, proposals, department files, and other paperwork submitted by vendors for accuracy and compliance.

• Check rooms and furniture to identify needs for repairs or renovations.

• Fix minor malfunctions in office equipment.

• Research new services and appliances to facilitate operations.

• Gather and analyze data to identify and solve complex problems that arise with little or no precedent. May recommend new techniques.

• Impact own team and other teams whose work activities are closely related.

• Suggest improvements to existing processes and solutions to improve the efficiency of the team.

What You’ll Need:

• Minimum Diploma in Facilities Manager / Engineering related with 3-4 years of job-related experience.

• A comprehensive understanding of a range of processes, procedures, systems, and concepts within own job function is required.

• Ability to evaluate and communicates unusual and/or complex content in a concise and logical way.

• In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.

• Organizational skills with an advanced inquisitive mindset.

• Advanced math skills. Ability to calculate advanced figures such as percentages, discounts, and markups.

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)