Administration & Facilities Executive

PERSOL; Singapore; On-site; SGD 36,000 - 47,000; Full time

Job summary

PERSOL at Clarke Quay is seeking an Administration & Facilities Executive for a 12-month contract to support office operations, facilities management, and office renovation/relocation projects.

You will coordinate with internal teams and vendors, manage budgets and timelines, and provide day-to-day administrative support across multiple functions to ensure smooth office operations.

Qualifications

• Experience in administration, facilities management, office operations, procurement or related functions.
• Experience supporting office renovation, fit-out or relocation projects is a plus.
• Strong coordination and stakeholder management skills; able to manage multiple priorities and timelines.

Responsibilities

• Support office renovation, fit-out and relocation projects, including planning, coordination and office setup.
• Liaise with internal stakeholders, contractors, vendors, building management and service providers.
• Track project budgets, timelines and maintain relevant documentation.
• Support facilities management, procurement, finance administration and records management.
• Provide day-to-day administrative and operational support across various functions.

Skills

Administration

Facilities management

Office operations

Procurement

Stakeholder management

Job description

Administration & Facilities Executive | 12-Month Contract

Clarke Quay
Up to $4,200/month (salary pending confirmation; can consider from $3,200 onwards)
12-Month Contract
Mon-Thur: 8:30am-6:00pm | Fri: 8:30am-5:30pm

The Role

We are looking for an organised and hands-on Administration & Facilities Executive to support office operations, facilities management, and office renovation/relocation projects.

Key Responsibilities

• Support office renovation, fit-out and relocation projects, including planning, coordination and office setup.
• Liaise with internal stakeholders, contractors, vendors, building management and service providers.
• Track project budgets, timelines and maintain relevant documentation.
• Support facilities management, procurement, finance administration and records management.
• Provide day-to-day administrative and operational support across various functions.

Requirements

• Experience in administration, facilities management, office operations, procurement or related functions.
• Prior experience supporting office renovation, fit-out or relocation projects will be an advantage.
• Strong coordination and stakeholder management skills.
• Able to manage multiple priorities and timelines effectively.
• Public sector experience will be an added advantage.