Reception & Facilities Coordinator

ALLEGIS GROUP SINGAPORE PRIVATE LIMITED; Singapore; On-site; SGD 28,000 - 36,000; Full time

Job summary

Allegis Group Singapore Pte Ltd is seeking a proactive Reception & Facilities Coordinator for a 12 month engagement (renewable). You will be the go-to person ensuring a welcoming office, smooth operations and strong employee experience.

Responsibilities include managing daily workplace operations, coordinating facilities maintenance, mailroom, and acting as the main contact for employee inquiries. The role suits someone with energy, organisation and a people-first mindset.

Qualifications

• Strong communication skills (written & verbal) to engage and support others.
• Problem-solver who can think on their feet and make quick, effective decisions.
• Organised, detail-oriented and able to juggle multiple tasks seamlessly.
• Comfortable using Zoom, Slack and Google Workspace.

Responsibilities

• Oversee daily workplace operations to maintain a clean, safe and welcoming environment.
• Coordinate facilities maintenance/repairs with service providers and update stakeholders.
• Manage mailroom operations including handling, distribution and tracking of packages.
• Act as the main point of contact for employee workplace enquiries and feedback.
• Support employee engagement activities and assist drivers/passengers with app-related concerns.
• Manage office resources — supplies, inventory, locker allocation and meeting room setups.
• Provide regular workplace reports and act as a communication bridge between employees and management.

Skills

Strong communication

Problem-solving

Organised

Interpersonal skills

Zoom/Slack/Google Workspace

Education

Diploma or Degree in Facilities Management/Business Administration/HR

Tools

Zoom

Slack

Google Workspace

Job description

Reception & Facilities Coordinator, 12 month engagement (renewable)

About the Role:

If you love creating meaningful experiences, keeping things running smoothly, and being the go-to person everyone trusts — this role is for you. We’re looking for someone who brings energy, organisation, and a people-first mindset to help shape a workplace that employees love coming to every day.

Key Responsibilities:

• Oversee daily workplace operations to maintain a clean, safe and welcoming environment.
• Coordinate facilities maintenance/repairs with service providers and update stakeholders.
• Manage mailroom operations including handling, distribution and tracking of packages.
• Act as the main point of contact for employee workplace enquiries and feedback.
• Support employee engagement activities and assist drivers/passengers with app-related concerns.
• Manage office resources — supplies, inventory, locker allocation and meeting room setups.
• Provide regular workplace reports and act as a communication bridge between employees and management.

What We’re Looking For

• Strong communication skills (written & verbal) with a natural ability to engage and support others
• Problem-solver who can think on their feet and make quick, effective decisions
• Organised, detail-oriented and able to juggle multiple tasks seamlessly
• Positive interpersonal skills with a passion for creating an inclusive and supportive workplace
• Comfortable using tools like Zoom, Slack and Google Workspace

Nice-to-Haves:

• Diploma or Degree in Facilities Management, Business Administration, HR or related fields
• Certifications in facilities management or workplace safety are an advantage
• Prior experience in facilities, office admin, customer service, flight attendant or employee engagement roles

Why Join Us:

You’ll be at the heart of the workplace — supporting people, solving challenges, and elevating the employee experience. If you enjoy variety, love interacting with people, and thrive in a dynamic environment, you’ll feel right at home.

We regret to inform that only shortlisted candidates will be notified.

EA Reg No: R25145980, Bibi Fatima

Allegis Group Singapore Pte Ltd, Company Reg No. 200909448N, EA License No. 10C4544