Facilities & Admin Intern: Keep Our Spaces Efficient

Kering South East Asia Pte Ltd; Singapore; On-site; SGD 13,000 - 20,000; Full time

Job summary

Kering South East Asia Pte Ltd is offering an internship in Facility Administration to support day-to-day operations of the Facilities team in Singapore. You will assist with administrative tasks, coordinate facility services, and help ensure a safe, organized, and efficient workplace while providing receptionist coverage when required.

You will work with internal stakeholders across brands, liaise with vendors for maintenance, manage records, and contribute to health, safety and housekeeping

Qualifications

• Pursuing a Diploma or Bachelor's degree in a related field.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Good communication and interpersonal skills with a customer service mindset.
• Strong organizational skills and attention to detail.
• Able to multitask, work independently, and collaborate effectively with different teams.
• Responsible, proactive, and willing to learn.

Responsibilities

• Assist in the daily administration of facility operations.
• Provide receptionist/front desk coverage during breaks, leave, or as assigned, including greeting visitors, answering phone calls, and handling general enquiries.
• Support the coordination of maintenance, repair, cleaning, and other facility services.
• Assist in resolving facilities-related issues across the company's brands by coordinating with internal stakeholders and external vendors.
• Liaise with vendors and service providers to schedule maintenance, repairs, and follow up on service completion.
• Maintain office supplies inventory and coordinate replenishment when required.
• Conduct routine inspections of office facilities and report maintenance or safety issues.
• Maintain facility records, documentation, and asset inventories.
• Assist with meeting room bookings and ensure common areas are clean, functional, and well-maintained.
• Support workplace health, safety, and housekeeping initiatives.
• Perform general administrative duties such as data entry, filing, document preparation, photocopying, and report compilation.
• Undertake ad hoc assignments and projects as required by the Facilities and Administration team.

Skills

Communication skills

Organizational skills

Multitasking

Team collaboration

Customer service mindset

Education

Diploma or Bachelor's degree in Business Administration, Facilities Management, Property Management, Engineering, Social Sciences or related field

Tools

Microsoft Office

Job description

Kering South East Asia Pte Ltd is offering an internship in Facility Administration to support day-to-day operations of the Facilities team in Singapore. You will assist with administrative tasks, coordinate facility services, and help ensure a safe, organized, and efficient workplace while providing receptionist coverage when required.

You will work with internal stakeholders across brands, liaise with vendors for maintenance, manage records, and contribute to health, safety and housekeeping