Facilities Admin & Front Desk Specialist — Singapore

CBRE; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

CBRE is seeking a Facilities Administrator Cum Receptionist in Singapore to support the facilities team and ensure efficient operations across front desk, meeting rooms, health and safety, events, and vendor coordination.

The role requires a Diploma in Facilities Management with 2–3 years of related experience, strong time management, teamwork, and a safety mindset; you will help maintain a professional, compliant workplace and coordinate with various internal teams and vendors.

Qualifications

• Diploma in Facilities Management or equivalent from a recognized institution.
• At least 2–3 years of related working experience.
• Proven experience in facilities management in office administrative.
• Good team player and time management.
• Possess strong self-discipline, good planning and organizing ability.
• Has a good safety mindset and displays good WSH behaviors.

Responsibilities

• Front Desk & Guest Management: Greet visitors, vendors, and staff professionally with high satisfaction ratings; maintain hospitality-grade reception area; answer calls promptly; log and screen guests with proper passes; ensure compliance with reception policies.
• Meeting Room Management: Conduct daily room checks, submit service requests within 30 minutes, track room utilization, maintain office supplies to prevent stockouts.
• Health & Safety Support: Observe and report near misses, adhere to safety procedures, participate in drills, notify authorities promptly.
• Events Management: Serve as first point of contact, manage event setup and teardown, ensure booking and HSE compliance.
• Vendor Management: Coordinate service requests with housekeeping, ensure vendors follow safety protocols, maintain audit-ready documentation.
• Administrative Support: Submit facility reports and procurement requests, maintain documentation in audit-ready format, resolve complaints promptly.

Skills

Facilities management

Reception duties

Time management

Team player

Safety mindset

Education

Diploma in Facilities Management

Job description

CBRE is seeking a Facilities Administrator Cum Receptionist in Singapore to support the facilities team and ensure efficient operations across front desk, meeting rooms, health and safety, events, and vendor coordination.

The role requires a Diploma in Facilities Management with 2–3 years of related experience, strong time management, teamwork, and a safety mindset; you will help maintain a professional, compliant workplace and coordinate with various internal teams and vendors.