Facilities Admin Executive — Dynamic Projects Support

SJ Group; Singapore; On-site; SGD 2,600 - 3,800; Full time

Job summary

Surbana Jurong is seeking two Admin Executives to support our IFM projects at Tai Seng and Pasir Ris sites in Singapore.

You will provide administrative and operational support to ensure smooth day-to-day office functioning, liaise with project teams and Finance on invoices, monitor work orders and service reports, manage OneDrive filing, procurement, and office assets, and coordinate meetings and onboarding/offboarding processes. Diploma in related field and 2+ years' experience required.

Qualifications

• Minimum 2 years of relevant administrative or office management experience.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and OneDrive/SharePoint or other document management systems.
• Strong organizational, coordination, and time management skills with the ability to multitask.

Responsibilities

• Provide administrative and operational support to ensure smooth day-to-day office operations.
• Coordinate with internal project teams and Finance on invoices, billing and payment processing.
• Monitor Work Orders and Service Reports; manage OneDrive filing and records retrieval.
• Oversee procurement of office supplies and manage office assets/equipment.

Skills

Administrative support

MS Office

Communication

Teamwork

Education

Diploma in Business Administration

Tools

Microsoft OneDrive/SharePoint

Office filing systems

Job description

Surbana Jurong is seeking two Admin Executives to support our IFM projects at Tai Seng and Pasir Ris sites in Singapore.

You will provide administrative and operational support to ensure smooth day-to-day office functioning, liaise with project teams and Finance on invoices, monitor work orders and service reports, manage OneDrive filing, procurement, and office assets, and coordinate meetings and onboarding/offboarding processes. Diploma in related field and 2+ years' experience required.