Project Admin (Document Controller)

Surbana Consultants Pte Ltd – Kingdom of Saudi Arabia (KSA) branch; Singapore; On-site; SGD 39,060 - 55,800; Full time

Job summary

Surbana Consultants Pte Ltd – KSA branch in Singapore is seeking a Project Admin (Document Controller) to assist in general administrative duties and maintain project documentation. The role requires 2–3 years of experience in project administration, preferably in construction or engineering.

Key responsibilities include preparing reports, managing project SharePoint, and ensuring document control compliance. Candidates should possess a Diploma in Business Administration and strong familiarity with ISO practices.

Qualifications

• 2–3 years’ experience in project administration or document control.
• Experience in construction, engineering, or infrastructure preferred.
• Ability to maintain audit-ready documentation and version control.

Responsibilities

• Assist site team with general administrative duties.
• Maintain staff deployment lists and project documents.
• Schedule project meetings and prepare minutes.

Skills

Microsoft Office (Word, Excel, Outlook, PowerPoint)

Strong organizational skills

Attention to detail

Familiarity with ISO filing systems

Knowledge of biometric attendance tools

Education

Diploma in Business Administration or related field

Tools

LTA InSight

Job description

## Project Admin (Document Controller)Applyposted on: Posted 30+ Days Agojob requisition id: JR115652**Responsibilities*** Assist site team with general administrative duties and processes.* Maintain staff deployment lists, contact directories, and org charts.* Prepare monthly site reports, manpower reports, and admin summaries.* Receive, file, and distribute project documents.* Maintain project files, registers, logs, and tracking lists.* Ensure document version control, confidentiality, and security.* Manage Project SharePoint and ISO filing system.* Schedule project meetings and prepare minutes.* Coordinate resources, inventory, and logistics (PPE, stationery, equipment, software).* Set up staff biometrics, monitor attendance, and manage onboarding/offboarding.* Support audits, inspections, and internal quality reviews.**Requirements*** Diploma in Business Administration or related field.* 2–3 years’ experience in project administration, document control, or site admin (construction, engineering, or infrastructure preferred).* Experience supporting project teams or technical departments.* Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).* Familiarity with ISO filing systems and document control practices.* Knowledge of biometric attendance and HR/admin tools.* Experience with LTA InSight is an advantage.* Strong organizational skills and attention to detail.* Ability to maintain audit-ready documentation and version control.* High integrity and sense of confidentiality.At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!