Executive to Managing Director (MNC)

Dynamic Human Capital Pte Ltd; Singapore; On-site; SGD 42,000 - 65,000; Full time

Job summary

Dynamic Human Capital Pte Ltd in Singapore seeks an Executive Admin to support the Managing Director. You will manage the MD's calendar, handle confidential correspondence, coordinate stakeholders, and assist with CSR and corporate services tasks.

Requirements include 2–4 years in admin or executive support, a diploma/degree in a related field, and strong MS Office skills. This is a full-time, on-site role with a fast-paced environment.

Qualifications

• Candidate has 2–4 years' admin or executive support experience.
• Diploma/Degree in Business Administration or related field is required.
• Excellent organisation and time management with the ability to prioritise.
• Professional, discreet communication and confidentiality are essential.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and work independently in a fast-paced setting.
• Detail-oriented with strong problem-solving skills.
• Positive, collaborative team player.

Responsibilities

• Proactively manage the MD's calendar and resolve scheduling conflicts.
• Handle confidential correspondence, expense claims, travel arrangements, and meeting materials.
• Coordinate meetings including agendas, minutes, and follow-ups.
• Act as main contact between the MD and internal/external stakeholders with professional communication.
• Sort and distribute incoming mail to departments promptly.
• Support Heads of Department with claims, document prep, and information gathering.
• Respond to emails/enquiries within 3 working days.
• Process and track corporate services invoices (travel, petrol/EV, photocopier, etc.).
• Coordinate travel bookings and logistics for HODs and visiting guests.
• Support HOD in planning CSR initiatives and events.

Skills

Organisation & time management

Communication skills

Discretion & confidentiality

MS Office proficiency

Independent working

Detail-oriented

Team player

Education

Diploma/Degree in Business Administration or related field

Tools

MS Office

Job description

Executive to Managing Director (Automotive)

A leading luxury and performance automotive distributor/dealership group in Singapore.

Position Title: Executive, Admin

About the role

Executive Admin to Managing Director providing comprehensive support across MD office management, corporate services, and corporate social responsibility initiatives. The role requires proactive calendar management, confidential correspondence handling, stakeholder coordination, and support for ad hoc projects and travel arrangements.

Key responsibilities

• Manage the MD's calendar proactively — prioritise appointments and resolve scheduling conflicts
• Handle confidential correspondence, expense claims, travel arrangements, and meeting materials accurately and discreetly
• Coordinate meetings: set agendas, take minutes where needed, and track follow‑up actions to completion
• Act as the main point of contact between the MD and internal/external stakeholders, with professional and confidential communication
• Sort and distribute incoming mail to the right departments promptly
• Support Heads of Department (HODs) with claims, document prep, and gathering information
• Respond to emails and enquiries within 3 working days
• Process and track corporate services invoices (travel, petrol/EV, photocopier, etc.)
• Coordinate travel bookings and logistics for HODs and visiting guests
• Support the HOD in planning and organising CSR initiatives and help run CSR activities and events

About you

• Diploma/Degree in Business Administration or related field
• 2–4 years' experience in admin or executive support
• Strong organisation and time management; able to prioritise well
• Excellent communication skills, professional, and discreet
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
• Able to multitask and work independently in a fast-paced setting
• Detail-oriented with good problem‑solving skills
• Positive, collaborative team player

Working Hours

5 Days week

Monday 830am – 6.30pm

Tues – Fri 830am – 6.15pm