Executive, Admin – Automotive MNC #HMS

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 43,000 - 51,000; Full time

Job summary

RECRUIT EXPRESS PTE LTD invites applications for an Executive, Admin – Automotive MNC at our Singapore office on Alexandra Road. This 5‑day week role involves supporting senior management with calendars, travel and meeting materials, with a salary up to SGD 4,200 per month.

You will handle confidential correspondence, invoices, reports and CSR coordination, liaising with internal and external stakeholders, and preparing itineraries for business visits and events.

Responsibilities

• Provide comprehensive support to senior management, including calendar management and appointment coordination
• Manage confidential correspondence, expense claims, travel arrangements and meeting materials
• Coordinate meetings, agendas, minutes and follow-up actions
• Liaise professionally with internal and external stakeholders
• Assist with presentations, reports, research and special projects
• Coordinate travel, accommodation, airport transfers and transportation arrangements for management and visiting guests
• Prepare itineraries and manage logistics for business visits
• Manage and distribute incoming mail to relevant departments
• Provide administrative support to HODs, including claims, documentation and information collation
• Respond to emails and enquiries within the required turnaround time
• Process and track corporate services-related invoices
• Prepare reports, presentations and supporting documents
• Coordinate travel bookings and logistics arrangements
• Support various ad hoc administrative duties
• Provide administrative and coordination support for CSR initiatives
• Assist with organising CSR activities and events
• Process and track CSR-related invoices, claims and submissions
• Support other ad hoc projects when required

Job description

Executive, Admin – Automotive MNC

Location: Alexandra Road
Working Hours:
Monday: 8:30 AM – 6:30 PM
Tuesday–Friday: 8:30 AM – 6:15 PM
Working Days: 5 days/week
Salary: Up to $4,200/month

Key Responsibilities

Executive Support

• Provide comprehensive support to senior management, including calendar management and appointment coordination

• Manage confidential correspondence, expense claims, travel arrangements and meeting materials

• Coordinate meetings, agendas, minutes and follow-up actions

• Liaise professionally with internal and external stakeholders

• Assist with presentations, reports, research and special projects

• Coordinate travel, accommodation, airport transfers and transportation arrangements for management and visiting guests

• Prepare itineraries and manage logistics for business visits

Corporate Administration

• Manage and distribute incoming mail to relevant departments

• Provide administrative support to HODs, including claims, documentation and information collation

• Respond to emails and enquiries within the required turnaround time

• Process and track corporate services-related invoices

• Prepare reports, presentations and supporting documents

• Coordinate travel bookings and logistics arrangements

• Support various ad hoc administrative duties

CSR Support

• Provide administrative and coordination support for CSR initiatives

• Assist with organising CSR activities and events

• Process and track CSR-related invoices, claims and submissions

• Support other ad hoc projects when required