Executive, Admin

Sime Darby Insurance Brokers (S) Pte Ltd; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

Performance Motors Limited in Singapore is seeking an experienced Executive, Admin to provide high‑level support to the Managing Director, coordinate calendars, prepare confidential correspondence, and manage travel arrangements. You will also support Corporate Services and CSR initiatives, handle invoices and reports, and liaise with internal and external stakeholders with professionalism and discretion.

We value strong organisational skills, excellent communication, and the ability to

Qualifications

• Diploma or Degree in Business Administration or related field.
• 2–4 years of experience in administrative or executive support roles.
• Strong organisational and time management skills with the ability to prioritise effectively.
• Excellent communication and interpersonal skills, with a high level of professionalism and discretion.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Ability to manage multiple tasks and work independently in a fast-paced environment.
• Strong attention to detail with good problem-solving capabilities.
• Positive attitude with strong collaboration skills and the ability to work effectively as part of a team.

Responsibilities

• Provide comprehensive executive support to the Managing Director, including proactive calendar management, prioritisation of appointments, and resolution of scheduling conflicts.
• Prepare and manage confidential correspondence, expense claims, travel arrangements, itineraries, and meeting materials with a high level of accuracy and discretion.
• Coordinate meetings, develop agendas, record minutes where required, and track follow‑up actions to ensure timely completion.
• Act as a key liaison between the Managing Director and internal as well as external stakeholders, maintaining professional, responsive, and confidential communication.
• Provide ad hoc support on presentations, reports, research, administrative duties, and special projects as assigned.
• Arrange travel, accommodation, airport transfers, and local transportation for visiting guests and regional leadership.
• Prepare detailed itineraries, manage logistics, and provide on‑site support to ensure a seamless and professional hospitality experience.
• Manage and distribute incoming mail to relevant departments in a timely manner.
• Provide administrative support to HOD, including claims submission, document preparation, and information collation.
• Respond to emails and enquiries within stipulated service turnaround time (within 3 working days).
• Process and track Corporate Services‑related invoices (e.g., travel, petrol/EV, photocopier, etc.).
• Prepare reports, presentations, and supporting documentation for Corporate Services.
• Coordinate travel bookings and logistics arrangements for HODs.
• Support ad hoc duties and additional responsibilities as assigned.
• Provide administrative and coordination support to the HOD in planning and organising CSR initiatives for the organisation.
• Support the execution of CSR activities and events, including participation where required.
• Process and track CSR‑related invoices, claims, and submissions to ensure accurate and timely documentation.
• Support additional ad hoc duties and responsibilities as assigned.

Skills

Organisational skills

Time management

Communication

MS Office

Multitasking

Attention to detail

Team player

Education

Diploma or Degree in Business Administration or related field

Tools

Microsoft Office

Job description

Company

Performance Motors Limited

Build the Future of Automotive with Us.

Since 1979, Performance Motors Limited (PML) has been an authorised dealer of BMW cars and official importer for BMW Motorrad in Singapore. As a long-time partner of this German luxury automotive brand, PML has come to be associated with great performance, driving pleasure and service excellence.

As part of Sime Group, ranked No. 25 in the Fortune Southeast Asia 500, we’re connected to a powerful network across nine markets in the Asia‑Pacific region. With over 13,900 employees, Sime Motors is a leader in automotive assembly, importation, distribution, retail, and after‑sales services.

What You’ll Be Doing

As an Executive, Admin, you are responsible for:

Managing Director (MD) Support

• Provide comprehensive executive support to the Managing Director, including proactive calendar management, prioritisation of appointments, and resolution of scheduling conflicts.
• Prepare and manage confidential correspondence, expense claims, travel arrangements, itineraries, and meeting materials with a high level of accuracy and discretion.
• Coordinate meetings, develop agendas, record minutes where required, and track follow‑up actions to ensure timely completion.
• Act as a key liaison between the Managing Director and internal as well as external stakeholders, maintaining professional, responsive, and confidential communication.
• Provide ad hoc support on presentations, reports, research, administrative duties, and special projects as assigned.
• Arrange travel, accommodation, airport transfers, and local transportation for visiting guests and regional leadership.
• Prepare detailed itineraries, manage logistics, and provide on‑site support to ensure a seamless and professional hospitality experience.

Corporate Services

• Manage and distribute incoming mail to relevant departments in a timely manner.
• Provide administrative support to HOD, including claims submission, document preparation, and information collation.
• Respond to emails and enquiries within stipulated service turnaround time (within 3 working days).
• Process and track Corporate Services‑related invoices (e.g., travel, petrol/EV, photocopier, etc.).
• Prepare reports, presentations, and supporting documentation for Corporate Services.
• Coordinate travel bookings and logistics arrangements for HODs.
• Support ad hoc duties and additional responsibilities as assigned.

Corporate Social Responsibility (CSR)

• Provide administrative and coordination support to the HOD in planning and organising CSR initiatives for the organisation.
• Support the execution of CSR activities and events, including participation where required.
• Process and track CSR‑related invoices, claims, and submissions to ensure accurate and timely documentation.
• Support additional ad hoc duties and responsibilities as assigned.

Who We’re Looking For

• Diploma or Degree in Business Administration or a related field.
• Minimum 2–4 years of experience in administrative or executive support roles.
• Strong organisational and time management skills with the ability to prioritise effectively.
• Excellent communication and interpersonal skills, with a high level of professionalism and discretion.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Ability to manage multiple tasks and work independently in a fast‑paced environment.
• Strong attention to detail with good problem‑solving capabilities.
• Positive attitude with strong collaboration skills and the ability to work effectively as part of a team

Why Join Us at Sime Motors?

• Be part of a trusted brand with a regional footprint
• Work with cutting‑edge automotive technology
• Grow your career in a supportive, performance‑driven culture