Executive Assistant to the Director

4Plus8 Pte. Ltd.; Singapore; On-site; SGD 85,000 - 120,000; Full time

Job summary

4Plus8 Pte. Ltd. is seeking an Executive Assistant to support the Group Director across three entities: interior fit-out, lighting and home automation, and maintenance services.

This role blends traditional EA duties with operational ownership, driving reporting discipline and cross-department follow-up. The successful candidate will manage calendars, draft communications, coordinate sales meetings and payments, and lead CRM/HUB system rollout while promoting AI adoption.

Qualifications

• Diploma or degree in Business Administration or related field
• 4–6 years of experience as an EA, Chief of Staff, or Operations Executive to a founder, director, or C-suite executive
• Excellent written and verbal communication skills
• Comfortable holding other staff and departments accountable on the Director's behalf
• Highly discreet, trustworthy, and comfortable handling sensitive/confidential matters
• Strong organizational skills with the ability to manage shifting priorities under pressure
• Proficient in MS Office/GoogleWorkspace; comfortable learning CRM/ERP-style systems
• Comfortable working directly with a terse, direct, execution-focused leader

Responsibilities

• Executive Support: Manage the Director's calendar, meetings, and travel; draft and manage correspondence; prepare briefing notes; minute leadership discussions; handle confidential information.
• Business & Sales Operations: Coordinate sales meetings; consolidate reporting; chase payments; support progress on business plan and initiatives; follow up on action items.
• Systems & Process: Rollout and adoption of CRM and HUB system; drive adoption of AI tools and new working methods.
• Governance & Accountability: Review contracts; conduct spot checks; draft memos; support ad-hoc projects across finance, marketing, and strategy initiatives.

Skills

Executive support

Communication

Discretion

Organizational skills

Stakeholder management

CRM familiarity

Education

Diploma or degree in Business Administration or related field

Tools

MS Office

Google Workspace

CRM/ERP systems

Job description

ABOUT US

4PLUS8 Group is a Singapore-based premium interior fit-out, joinery, and design group with a team of 40. We operate across three entities — bespoke joinery and interior build, lighting and home automation, and home care and maintenance.

THE ROLE

We're looking for a sharp, execution-focused Executive Assistant to support Group Director, across all three entities. This goes beyond a traditional diary-and-travel EA role —you'll combine close executive support with real operational ownership: driving reporting discipline, following up across departments on the Director's behalf, and pushing key systems and initiatives to completion.

KEY RESPONSIBILITIES

Executive Support

• Manage the Director's calendar, meeting scheduling, and travel arrangements across all three entities
• Draft, proofread, and manage correspondence and internal communications on the Director's behalf
• Prepare briefing notes and materials ahead of meetings; coordinate and minute key leadership discussions
• Handle confidential and sensitive information with full discretion

Business & Sales Operations

• Coordinate sales meetings and consolidate sales reporting for the Director's review
• Chase outstanding project payments and run collections analysis, flagging at-risk accounts to salespeople
• Support continuity and follow-through on the company's business plan and strategic initiatives
• Follow up on action items across departments to ensure timely execution

Systems & Process

• Support rollout and adoption of the CRM and internal HUB system across teams
• Drive adoption of AI tools and new working methods across the office

Governance & Accountability

• Review contracts and agreements against company interests before the Director signs off
• Conduct spot checks and accountability follow-ups on staff and departments on the Director's behalf
• Draft official memos and directives communicating decisions across the company
• Support ad-hoc projects spanning, finance, marketing, and strategic initiatives (e.g. listing preparation,M&A activity)

REQUIREMENTS

• Diploma or degree in Business Administration or related field
• 4–6 years of experience as an EA, Chief of Staff, or Operations Executive to a founder, director, or C-suite executive — ideally with exposure to sales or operations reporting, not purely administrative EA work
• Excellent written and verbal communication skills
• Comfortable holding other staff and departments accountable on the Director's behalf, including difficult follow-ups
• Highly discreet, trustworthy, and comfortable handling sensitive/confidential matters
• Strong organizational skills with the ability to manage shifting priorities under pressure
• Proficient in MS Office/GoogleWorkspace; comfortable learning CRM/ERP-style systems
• Comfortable working directly with a terse, direct, execution-focused leader