Executive Operations & Calendar Coordinator

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

RECRUIT EXPRESS PTE LTD in Singapore is seeking an organized Operations Assistant to support senior management with calendar control, travel planning, and the preparation of reports and presentations. You will coordinate meetings across multiple time zones and assist with event logistics, documentation, and stakeholder communications.

The role requires strong MS Office skills, experience coordinating meetings and events, and the ability to learn new tools quickly in a fast-paced on-site

Qualifications

• Proficiency in MS Office (Outlook, PowerPoint and Excel); strong document and presentation formatting skills.
• Experience coordinating meetings, travel and events in fast-paced environments.
• Familiarity with business tools (Concur, Siebel) or ability to learn new systems quickly.

Responsibilities

• Provide high-quality operational and business support to senior management and BU Heads.
• Own complex calendar management, meeting coordination and logistics across multiple stakeholders and time zones.
• Coordinate travel arrangements and support expense processing; ensure timely, accurate documentation and follow-up.
• Prepare and format presentations, meeting materials, reports and business documentation.
• Support business planning and departmental meetings, including topic collation and end-to-end coordination.
• Coordinate internal events and offsites, trainings and guest logistics.
• Maintain and organize documentation and storage systems; ensure information is easy to access.
• Liaise professionally with internal stakeholders and external vendors; manage expectations and deliver high service standards.
• Take ownership of additional operational tasks as needed, working proactively and independently.

Skills

Meeting coordination

Travel coordination

Event coordination

Documentation

MS Office

Tools

MS Office (Outlook)

Outlook

PowerPoint

Excel

Concur

Siebel

Job description

RECRUIT EXPRESS PTE LTD in Singapore is seeking an organized Operations Assistant to support senior management with calendar control, travel planning, and the preparation of reports and presentations. You will coordinate meetings across multiple time zones and assist with event logistics, documentation, and stakeholder communications.

The role requires strong MS Office skills, experience coordinating meetings and events, and the ability to learn new tools quickly in a fast-paced on-site