Senior Executive Secretary & Global Operations Support

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 54,000 - 71,000; Full time

Job summary

RECRUIT EXPRESS PTE LTD in Singapore is seeking an experienced Executive/Administrative Assistant to provide high-level support to senior management. You will manage calendars, coordinate meetings, prepare correspondence, and handle travel arrangements.

You will process expenses, prepare reports and dashboards, organize events, maintain confidential records, liaise with Finance, HR, Marketing, and other teams, and identify ways to improve efficiency.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Management, Marketing, or a related discipline.

Responsibilities

• Provide executive and administrative support to senior management, including calendar management, meeting coordination, and business correspondence.
• Coordinate domestic and international travel arrangements, including flights, accommodation, transportation, visa applications, and travel itineraries.
• Prepare and process expense claims, reimbursements, and travel-related documentation.
• Organise internal and external meetings, prepare agendas, presentations, meeting materials, and record meeting minutes.
• Maintain confidential documents, reports, and business records with a high level of discretion.
• Coordinate communications and administrative activities across business units and commercial teams.
• Support the sales and commercial teams in organising customer meetings, workshops, conferences, and marketing events.
• Assist with contract administration, document management, and approval workflows.
• Maintain sales records, distribution lists, and departmental databases.
• Track action items from meetings and ensure timely follow-up with stakeholders.
• Coordinate venue bookings, logistics, catering, and participant communications for events.
• Collaborate with Finance, HR, Marketing, and other departments to support business operations.
• Assist with procurement activities, purchase requisitions, vendor coordination, and administrative processes.
• Prepare reports, dashboards, and sales performance data to support business decisions.
• Identify opportunities to improve administrative processes and operational efficiency.
• Perform other administrative and commercial support duties as assigned.

Skills

Executive support

Calendar management

Travel coordination

Expense processing

Administrative operations

Education

Diploma or Bachelor's Degree in Business Administration or related field

Job description

RECRUIT EXPRESS PTE LTD in Singapore is seeking an experienced Executive/Administrative Assistant to provide high-level support to senior management. You will manage calendars, coordinate meetings, prepare correspondence, and handle travel arrangements.

You will process expenses, prepare reports and dashboards, organize events, maintain confidential records, liaise with Finance, HR, Marketing, and other teams, and identify ways to improve efficiency.