Executive Assistant & Office Operations Coordinator

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

RECRUIT EXPRESS PTE LTD is seeking an organized Administrative Assistant/Secretary to provide general admin and secretarial support, manage complex calendars, greet guests, and keep office operations running smoothly in Singapore.

You will coordinate travel, arrange lunches, book meeting rooms, handle supplies and requisitions, liaise with IT, support onboarding and offboarding, and help plan team events.

Responsibilities

• Provide general administrative and secretarial support
• Manage complex calendars and schedule meetings for the team
• Greet and receive guests; ensure smooth daily office operations
• Coordinate travel arrangements and process related approvals via Workday
• Handle daily lunch orders for senior management and manage catering for meetings/events
• Book and prepare meeting rooms; ensure cleanliness and readiness of spaces
• Manage office and pantry supplies, stationery, and business card requisitions
• Raise purchase requisitions, travel requests, and expense reports
• Coordinate with IT on support issues and equipment needs
• Support onboarding and offboarding of staff, including logistics and access setup
• Assist with team event planning and coordination

Job description

RECRUIT EXPRESS PTE LTD is seeking an organized Administrative Assistant/Secretary to provide general admin and secretarial support, manage complex calendars, greet guests, and keep office operations running smoothly in Singapore.

You will coordinate travel, arrange lunches, book meeting rooms, handle supplies and requisitions, liaise with IT, support onboarding and offboarding, and help plan team events.