Executive Secretary to CEO & HR Operations

COURTS (Singapore) Pte Ltd; Singapore; On-site; SGD 42,000 - 72,000; Full time

Job summary

COURTS (Singapore) Pte Ltd in Singapore invites a proactive Personal Assistant to support the Country CEO. You will perform secretarial and administration duties to streamline executive workflows and communications.

Responsibilities include calendar management, organizing major meetings, preparing decks, arranging travel, taking minutes, and handling day-to-day office operations while maintaining confidentiality.

Qualifications

• Diploma in Secretarial/Business Studies/Administration/Management or equivalent.
• Proficient in MS Office (Excel, PowerPoint, Word).
• At least 3 years of related work experience.
• Independent and resourceful with good communication skills.
• Strong written and verbal English communications.

Responsibilities

• Perform secretarial and administration duties to the Country CEO.
• Calendar management for Country CEO including setting up and ready for meetings including any reporting for the meetings.
• Organize major meetings.
• Consolidate presentation deck submitted by the respective presenter for meetings.
• Internal communication’s editorial role.
• Organize travel arrangements (e.g. ticket & accommodation), travel expenses claim.
• Attend key meetings for the purpose of taking and issuing minutes.
• Organize meals or snacks for key meetings, if required.
• Review and renew of Company’s insurance.
• Help and support in the general day-to-day running of the office.
• Any other duties assigned.

Skills

Communication skills

Organizational skills

Team player

Attention to detail

Education

Diploma in Secretarial / Business Studies / Administration / Management

Tools

MS Office

Job description

COURTS (Singapore) Pte Ltd in Singapore invites a proactive Personal Assistant to support the Country CEO. You will perform secretarial and administration duties to streamline executive workflows and communications.

Responsibilities include calendar management, organizing major meetings, preparing decks, arranging travel, taking minutes, and handling day-to-day office operations while maintaining confidentiality.