Executive Secretary to CEO | Elite Admin & Travel Support

Ngai Chin Construction Pte Ltd; Singapore; On-site; SGD 42,000 - 66,000; Full time

Benefits offered by this job

Company transport provided

MRT pick-up/drop-off

Job summary

Ngai Chin Construction Pte Ltd is seeking an organized Executive Secretary/Personal Assistant to the CEO to provide full secretarial and administrative support to the Management team, manage calendars, appointments, meetings and travel arrangements.

The role requires 2–3 years of relevant experience, a Diploma or Degree in Business Administration or related field, proficiency in MS Office, discretion, strong communication and the ability to work beyond hours when needed.

Qualifications

• Diploma or Degree in Business Administration or related discipline.
• 2–3 years of relevant executive secretarial experience.
• Proficiency in Microsoft Office and maintaining confidentiality.

Responsibilities

• Provide full secretarial and administrative support to the Management team.
• Coordinate meetings with internal departments, business partners and external stakeholders.
• Prepare and format correspondence, reports, presentations, meeting agendas and minutes.
• Handle confidential documents with discretion.
• Assist in coordinating management projects and special assignments.
• Manage incoming calls, emails and correspondence for the CEO.
• Arrange local and overseas business travel and accommodation.
• Liaise with internal and external parties to facilitate communication.
• Perform other ad hoc duties as assigned.

Skills

Executive support

Calendar management

Travel coordination

Discretion

MS Office

Interpersonal skills

Education

Diploma or Degree in Business Administration

Secretarial Studies

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Ngai Chin Construction Pte Ltd is seeking an organized Executive Secretary/Personal Assistant to the CEO to provide full secretarial and administrative support to the Management team, manage calendars, appointments, meetings and travel arrangements.

The role requires 2–3 years of relevant experience, a Diploma or Degree in Business Administration or related field, proficiency in MS Office, discretion, strong communication and the ability to work beyond hours when needed.