Executive Assistant to CEO

SINOPPEL DEVICE PTE LTD; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

SINOPPEL DEVICE PTE LTD is seeking an Executive & Administrative Support to manage the CEO’s calendar, travel arrangements, and confidential matters, providing organized materials and minutes for leadership reviews. This role requires strong discretion and professional communication with internal and external stakeholders.

You will coordinate cross-functional projects, prepare reports, dashboards, and status updates, and help identify risks while maintaining multiple priorities.

Qualifications

• Bachelor’s Degree (minimum) in Business Administration or related field.
• Bilingual in English and Mandarin preferred, as the role involves regular communication with Mandarin-speaking clients, suppliers, and regional stakeholders.
• Minimum 3 years of relevant working experience
• Valid Singapore Driving License is required
• Strong business acumen and detail-oriented mindset
• Proficiency in Microsoft Office (Excel, PowerPoint, Word)
• Strong reporting and basic data analysis capability
• Excellent organizational and multi-tasking skills

Responsibilities

• Manage and coordinate the CEO’s calendar, meetings, travel arrangements, and administrative matters
• Handle confidential personal and business matters with professionalism and discretion
• Prepare meeting materials, minutes, and follow-up action items
• Serve as the primary liaison between the CEO and internal/external stakeholders
• Consolidate, filter, and structure information for CEO review
• Track communication threads and ensure timely responses and follow-ups
• Track and monitor business projects across departments
• Coordinate cross-functional teams to ensure timely execution
• Provide structured updates and progress reports to the CEO
• Identify risks or bottlenecks and proactively propose solutions
• Prepare reports, summaries, and basic business analysis
• Maintain dashboards or tracking sheets for key initiatives
• Manage multiple projects simultaneously with strong prioritization skills

Skills

Bilingual English-Mandarin

Project prioritization

Data analysis

Microsoft Office

Education

Bachelor’s Degree in Business Administration or related field

Tools

Microsoft Office

Job description

Job Description

1. Executive & Administrative Support

• Manage and coordinate the CEO’s calendar, meetings, travel arrangements, and administrative matters

• Handle confidential personal and business matters with professionalism and discretion

• Prepare meeting materials, minutes, and follow-up action items

2. Communication & Coordination

• Serve as the primary liaison between the CEO and internal/external stakeholders

• Consolidate, filter, and structure information for CEO review

• Track communication threads and ensure timely responses and follow-ups

3. Business & Project Support

• Track and monitor business projects across departments

• Coordinate cross-functional teams to ensure timely execution

• Provide structured updates and progress reports to the CEO

• Identify risks or bottlenecks and proactively propose solutions

4. Analytical & Organizational Excellence

• Prepare reports, summaries, and basic business analysis

• Maintain dashboards or tracking sheets for key initiatives

• Manage multiple projects simultaneously with strong prioritization skills

Job Requirements

• Bachelor’s Degree (minimum) in Business Administration or related field

• Bilingual in English and Mandarin preferred, as the role involves regular communication with Mandarin-speaking clients, suppliers, and regional stakeholders.

• Minimum 3 years of relevant working experience

• Valid Singapore Driving License is required

• Strong business acumen and detail-oriented mindset

• Proficiency in Microsoft Office (Excel, PowerPoint, Word)

• Strong reporting and basic data analysis capability

• Excellent organizational and multi-tasking skills