EXECUTIVE SECRETARY

Vision Consultancy Network Pte. Ltd.; Singapore; On-site; SGD 42,000 - 72,000; Full time

Job summary

Vision Consultancy Network Pte. Ltd. is hiring a Full-Time Executive Secretary to support directors and project managers with schedules, logistics, and confidential document handling.

The role requires precise English documentation and Mandarin translation, strong organizational skills, and proficiency in Microsoft Office. You will coordinate internal communications and serve as a liaison with external partners.

Qualifications

• Proven experience as executive secretary or similar assistant role.
• Strong organizational and time-management abilities.
• Excellent written and verbal English; Mandarin translation is required.

Responsibilities

• Provide comprehensive secretarial support to directors and project managers.
• Attend meetings and record precise minutes; follow up on actions.
• Assist with HR admin tasks and internal communications.

Skills

Organizational skills

Time management

Written & verbal communication

Tools

MS Office

Job description

Vacancy: Full-Time Executive Secretary

Work Location: Boon Lay

About Us:

We are a construction company looking for a highly organized and proactive Executive Secretary to join our team. This role provides crucial administrative, operational, and secretarial support to our directors and project managers, ensuring smooth business operations.

Key Responsibilities:

• Provide comprehensive secretarial support to directors and project managers, including managing schedules, coordinating logistics, and handling confidential documents.
• Attend management and project meetings to record precise meeting minutes and follow up on action items.
• Assist with HR-related administrative tasks, such as maintaining employee records, onboarding support, and coordinating internal communications.
• Translate business documents and communications between English and Mandarin.
• Serve as a key point of contact between internal departments and external partners.

Requirements:

Proven experience as an executive secretary, administrative assistant, or in a similar corporate support role.

Strong organizational and time-management skills with the ability to prioritize tasks effectively.

Excellent written and verbal communication skills in English to accurately document corporate proceedings and interact with professional stakeholders.

Professional proficiency in written and verbal Mandarin to accurately translate business materials and take precise meeting minutes with Mandarin-speaking stakeholders.

Discretion and trustworthiness when handling confidential HR and company data.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

We regret that only shortlisted candidates will be contacted.