EXECUTIVE SECRETARY

VISION CONSULTANCY; Singapore; On-site; SGD 40,000 - 70,000; Full time

Job summary

VISION CONSULTANCY in Singapore is seeking a full-time Executive Secretary to provide comprehensive support to directors and project managers, coordinating schedules, meetings, and confidential documents.

The role requires fluency in English and Mandarin for translations and minutes, strong organization, discretion, and proficiency with Microsoft Office; you will liaise with internal teams and external partners.

Qualifications

• Proven experience as an executive secretary or similar role.
• Strong organizational and time-management abilities.
• Excellent written and spoken English with professional document handling.
• Professional Mandarin for translation and minutes with Mandarin-speaking stakeholders.
• Discretion and trustworthiness handling confidential HR and company data.
• Proficient in Microsoft Word, Excel, and PowerPoint.

Responsibilities

• Provide comprehensive secretarial support to directors and project managers.
• Attend meetings to record precise minutes and follow up on actions.
• Assist with HR administrative tasks and onboarding support.
• Translate business documents and communications between English and Mandarin.
• Serve as a liaison between internal departments and external partners.

Skills

Executive secretarial experience

Organizational skills

Time management

English communication

Mandarin translation

Discretion and integrity

MS Office

Job description

Vacancy: Full-Time Executive Secretary

Work Location: Boon Lay

About Us:

We are a construction company looking for a highly organized and proactive Executive Secretary to join our team. This role provides crucial administrative, operational, and secretarial support to our directors and project managers, ensuring smooth business operations.

Key Responsibilities:

• Provide comprehensive secretarial support to directors and project managers, including managing schedules, coordinating logistics, and handling confidential documents.
• Attend management and project meetings to record precise meeting minutes and follow up on action items.
• Assist with HR-related administrative tasks, such as maintaining employee records, onboarding support, and coordinating internal communications.
• Translate business documents and communications between English and Mandarin.
• Serve as a key point of contact between internal departments and external partners.

Requirements:

Proven experience as an executive secretary, administrative assistant, or in a similar corporate support role.

Strong organizational and time-management skills with the ability to prioritize tasks effectively.

Excellent written and verbal communication skills in English to accurately document corporate proceedings and interact with professional stakeholders.

Professional proficiency in written and verbal Mandarin to accurately translate business materials and take precise meeting minutes with Mandarin-speaking stakeholders.

Discretion and trustworthiness when handling confidential HR and company data.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

We regret that only shortlisted candidates will be contacted.