Executive Assistant Secretary

Prima Group Singapore; Singapore; On-site; SGD 39,000 - 61,000; Full time

Job summary

Prima Group Singapore is seeking a diligent Senior Executive Secretary to support the CEO and senior management with a full secretarial remit. You will draft correspondences, manage calendars, screen calls, prepare reports, maintain filing systems and coordinate board meetings with overseas partners.

The ideal candidate has strong multitasking, high EQ, and Mandarin communication skills, and is willing to work in Jurong. At least O/ A levels with 5 years of relevant experience are required.

Qualifications

• Secretarial duties for senior management and drafting of correspondences.
• Maintain accurate and up-to-date filing system for group companies.
• Prepare and collate reports and documents for senior management.
• Screen telephone calls and manage executives' calendars.
• Assist the CEO and senior management on projects and liaise with overseas entities.

Responsibilities

• Provide full spectrum of secretarial duties to Senior Management Executives.
• Liaise with overseas companies on projects and board meetings; maintain minutes and resolutions.
• Assist Senior Management Executives with scheduling and correspondence.
• Maintain filing systems and prepare reports and related documents.

Skills

Secretarial duties

Calendar management

Mandarin communication

Liaising with overseas partners

Multitasking

Team player

Education

O/A Level Certificates

Job description

• Responsible to provide the full spectrum of secretarial duties to Senior Management Executives, including drafting of correspondences.
• Maintains accurate and up-to-date filing system for Group companies.
• Prepares and collates reports and various related documents.
• Screens telephone calls and maintains Senior Management Executives’ calendars.
• Assists the Personal Assistant to CEO and Senior Management Executives.
• Assists Senior Management Executives to liaise with overseas companies on projects, scheduling management and board meetings and maintains board minutes and resolutions.

Requirements:

• Ability to communicate with Mandarin Speaking stakeholders.
• A high level of productivity, initiative and self-motivation to accomplish tasks.
• High EQ and excellent interpersonal & communication skills; able to work harmoniously as a team member.
• Efficient, ability to multi-task and work in a fast-paced environment.
• Intuitive and can easily grasp the gist of any work assignment.
• Willing to work in Jurong area.

Qualifications

• Good ‘O’ and ‘A’ Level Certificates with at least 5 years’ relevant experience

This position offers long‑term career advancement and comes with a competitive remuneration package for the right candidate.