Executive Secretary (Mandarin/English)

VISION CONSULTANCY; Singapore; On-site; SGD 40,000 - 70,000; Full time

Job summary

VISION CONSULTANCY in Singapore is seeking a full-time Executive Secretary to provide comprehensive support to directors and project managers, coordinating schedules, meetings, and confidential documents.

The role requires fluency in English and Mandarin for translations and minutes, strong organization, discretion, and proficiency with Microsoft Office; you will liaise with internal teams and external partners.

Qualifications

• Proven experience as an executive secretary or similar role.
• Strong organizational and time-management abilities.
• Excellent written and spoken English with professional document handling.
• Professional Mandarin for translation and minutes with Mandarin-speaking stakeholders.
• Discretion and trustworthiness handling confidential HR and company data.
• Proficient in Microsoft Word, Excel, and PowerPoint.

Responsibilities

• Provide comprehensive secretarial support to directors and project managers.
• Attend meetings to record precise minutes and follow up on actions.
• Assist with HR administrative tasks and onboarding support.
• Translate business documents and communications between English and Mandarin.
• Serve as a liaison between internal departments and external partners.

Skills

Executive secretarial experience

Organizational skills

Time management

English communication

Mandarin translation

Discretion and integrity

MS Office

Job description

VISION CONSULTANCY in Singapore is seeking a full-time Executive Secretary to provide comprehensive support to directors and project managers, coordinating schedules, meetings, and confidential documents.

The role requires fluency in English and Mandarin for translations and minutes, strong organization, discretion, and proficiency with Microsoft Office; you will liaise with internal teams and external partners.