Executive Scheduler & Global Operations Coordinator

Siemens; Singapore; Hybrid; SGD 42,000 - 70,000; Full time

Benefits offered by this job

Flexible Work Environment

Competitive Compensation & Benefits

Values-Driven Culture

Continuous Learning & Development

Job summary

Siemens Singapore seeks an experienced administrator to support our executive team in a fast-paced, international environment. You will manage calendars, coordinate domestic and international travel, and prepare meeting materials, agendas, and logistics to ensure smooth daily operations.

Proficiency with Microsoft 365 and travel-expense processes (e.g., Concur) is required. You will coordinate events, onboarding/offboarding, asset management, procurement help, and general office administration,

Qualifications

• Experience managing executive calendars and travel logistics.
• Ability to prepare agendas and materials for meetings with internal/external stakeholders.
• Experience with travel expense processing and policy compliance.
• Knowledge of procurement support and general admin tasks is a plus.

Responsibilities

• Manage executive schedules and travel by coordinating calendars and domestic/international trips.
• Prepare meeting agendas, presentation materials, and coordinate meetings with stakeholders.
• Administer travel expenses and ensure policy compliance.
• Coordinate events and visitor experiences including venues, catering, and logistics.
• Support procurement, purchase orders, invoices, and general office administration.
• Assist onboarding/offboarding and asset management, and manage inventory records.

Skills

Calendar management

Travel arrangements

Stakeholder communications

Microsoft 365

Expense management

Tools

Microsoft 365

Concur or similar platforms

Job description

Siemens Singapore seeks an experienced administrator to support our executive team in a fast-paced, international environment. You will manage calendars, coordinate domestic and international travel, and prepare meeting materials, agendas, and logistics to ensure smooth daily operations.

Proficiency with Microsoft 365 and travel-expense processes (e.g., Concur) is required. You will coordinate events, onboarding/offboarding, asset management, procurement help, and general office administration,