Executive Admin & Operations Coordinator | Flexible Work

Siemens Mobility; Singapore; On-site; SGD 50,000 - 90,000; Full time

Benefits offered by this job

Flexible Work Environment

Competitive Compensation & Benefits

Values-Driven Culture

Continuous Learning & Development

Job summary

Siemens Mobility is seeking an organized Administrative Assistant to support executives in a dynamic, global setting. You will manage calendars, coordinate domestic and international travel, prepare meeting materials, and handle expenses in line with policies.

You will also assist with onboarding/offboarding, asset management, and event coordination, interacting across all levels of the organization. Proficiency in MS 365 and experience with expense tools are valued.

Qualifications

• Experience managing executive schedules and travel arrangements.
• Ability to coordinate meetings and communications with stakeholders.
• Experience with travel expenses and policy compliance.
• Support onboarding, offboarding and asset management as needed.

Responsibilities

• Manage executive schedules and travel, including international trips.
• Support meetings with agendas, materials and logistics.
• Administer travel expenses and ensure policy compliance.
• Coordinate events, town halls, visits and corporate activities.
• Support procurement, PO tracking, invoicing and office admin.
• Assist onboarding/offboarding and asset management activities.
• Demonstrate strong organization and multitasking to meet deadlines.
• Communicate clearly with internal/external stakeholders at all levels.
• Maintain meticulous records and documentation.
• Utilize MS 365 tools (Outlook, Word, Excel, PowerPoint, Teams).
• Leverage travel expense systems such as Concur where applicable.

Skills

Calendar management

Travel coordination

Expense management

Stakeholder communication

Microsoft 365

Discretion & integrity

Tools

Microsoft 365 suite

Concur or similar

Job description

Siemens Mobility is seeking an organized Administrative Assistant to support executives in a dynamic, global setting. You will manage calendars, coordinate domestic and international travel, prepare meeting materials, and handle expenses in line with policies.

You will also assist with onboarding/offboarding, asset management, and event coordination, interacting across all levels of the organization. Proficiency in MS 365 and experience with expense tools are valued.