Executive PA to CEO - Global Travel & Wellbeing

TALENTVIS SINGAPORE PTE. LTD.; Singapore; On-site; SGD 72,000 - 120,000; Full time

Benefits offered by this job

International travel fully covered

Flight & accommodation when travelling

Competitive benefits package

Job summary

TALENTVIS SINGAPORE PTE. LTD. seeks a highly organized Personal Assistant to the CEO to provide executive, lifestyle and travel support. The role involves managing the CEO's schedule and accompanying on international trips when required.

Healthcare, nursing or patient-care coordination experience is advantageous. The position requires flexibility for frequent international travel and discretion with confidential information.

Qualifications

• Diploma, Degree or relevant professional qualification in Healthcare, Nursing, Allied Health, Medical Assistance, Patient Care, Hospitality, Personal Assistance or a related discipline.
• Relevant experience in healthcare support, patient care coordination, executive/personal assistance, private client services or a similar environment.
• Strong organizational and time-management skills with excellent attention to detail.
• Mature, responsible and highly discreet when handling confidential and personal matters.
• Able to remain calm and make sound decisions in time-sensitive situations.
• Comfortable working closely with a senior executive and managing a high level of responsibility.
• Willing and able to undertake frequent international travel.
• Flexible to support changing schedules and occasional work outside standard working hours, particularly during international travel.
• Good proficiency in English. Proficiency in Mandarin would be advantageous where required for direct communication with the CEO and relevant stakeholders.
• Valid passport and ability to travel internationally, subject to applicable visa and entry requirements.

Responsibilities

• Manage the CEO's daily schedule, appointments, meetings and personal commitments.
• Coordinate domestic and international flight arrangements, accommodation, ground transportation and travel itineraries.
• Handle confidential documents, correspondence and personal information with a high level of discretion.
• Coordinate meetings and liaise with internal and external parties on behalf of the CEO.
• Anticipate the CEO's needs and proactively manage day-to-day arrangements.
• Coordinate healthcare appointments, medical check-ups and communication with healthcare providers when required.
• Support the CEO in maintaining appropriate routines relating to meals, rest, travel and general wellbeing.
• Coordinate health-related logistics and ensure relevant medical information, medication and essential personal items are organized for travel.
• Accompany the CEO during international travel when required and assist with healthcare-related coordination.
• This role DOES NOT involve independently providing medical diagnosis or treatment unless the individual holds the appropriate professional qualifications and is specifically authorised to do so.
• Arrange and coordinate international travel, including destinations such as Europe, Switzerland, Germany, Australia and other locations.
• Prepare detailed travel itineraries and ensure all required arrangements are in place before departure.
• Coordinate healthy meal arrangements based on the CEO's dietary requirements and preferences.
• Ensure personal belongings, travel documents and essential items are properly organized.
• Handle confidential and sensitive matters professionally.
• Coordinate urgent or time-sensitive arrangements when required.
• Undertake other personal and executive support duties as reasonably required by the CEO.

Skills

Organizational skills

Time management

Discretion

Communication skills

English fluency (Mandarin helpful)

Education

Diploma/Degree in Healthcare or related field

Job description

TALENTVIS SINGAPORE PTE. LTD. seeks a highly organized Personal Assistant to the CEO to provide executive, lifestyle and travel support. The role involves managing the CEO's schedule and accompanying on international trips when required.

Healthcare, nursing or patient-care coordination experience is advantageous. The position requires flexibility for frequent international travel and discretion with confidential information.