Executive Assistant to CEO & Office Operations Lead

SPTel Pte Ltd; Singapore; On-site; SGD 67,000 - 100,000; Full time

Job summary

SPTel Pte Ltd is seeking a seasoned Personal Assistant to the CEO to manage calendars, meetings and travel for the CEO. You will coordinate management meetings, take minutes and support VIP visits, while collaborating with HR and Business Ops to foster staff engagement.

The role requires at least 5 years of executive support experience, strong organizational skills, and the ability to handle confidential information with discretion in a fast-paced environment.

Qualifications

• Minimum 5 years in executive support or office management.
• Experience supporting senior executives, preferably C-suite.
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.
• Proficient with Word, Excel, PowerPoint and Outlook.
• Maintain confidentiality with sound judgment.

Responsibilities

• Manage the CEO's calendar, appointments, meetings and travel arrangements.
• Coordinate meetings, take minutes for selected management meetings, and support VIP visits.
• Support Quarterly Board and pre-board meetings.
• Collaborate with HR and Business Ops to promote staff engagement.
• Track action items and follow up with stakeholders for timely completion.
• Serve as liaison between CEO and employees, clients, partners, and external stakeholders.
• Handle confidential information with discretion and professionalism.
• Assist the CEO on special projects, research and business initiatives.

Skills

Executive support

Calendar management

Communication

Time management

MS Office

Tools

Microsoft Office

Job description

SPTel Pte Ltd is seeking a seasoned Personal Assistant to the CEO to manage calendars, meetings and travel for the CEO. You will coordinate management meetings, take minutes and support VIP visits, while collaborating with HR and Business Ops to foster staff engagement.

The role requires at least 5 years of executive support experience, strong organizational skills, and the ability to handle confidential information with discretion in a fast-paced environment.