Executive Admin & Office Operations Lead

AMBITION GROUP SINGAPORE PTE. LTD.; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

AMBITION GROUP SINGAPORE PTE. LTD. is seeking an experienced administrative professional to support a fast‑paced financial services office. The role covers front desk duties, travel arrangements, vendor management, and comprehensive meeting logistics.

You will coordinate internal meetings, handle mail, track expenses, and assist senior leaders with travel, events, and onboarding processes, ensuring smooth daily operations across the office.

Qualifications

• Minimum 3 years of experience in a financial institution.
• Experience supporting senior leaders is a plus.
• Exposure to vendor management and travel logistics preferred.

Responsibilities

• Maintain a clean, organized, and fully stocked office environment.
• Welcome and assist guests while maintaining a professional front desk presence.
• Handle office-related emergencies and liaise with property management as needed.
• Answer and direct incoming calls; relay messages when necessary.
• Receive, sort, and distribute mail and packages; filing or forwarding as needed.
• Track and replenish office supplies to ensure smooth operations.
• Monitor and record office expenses and cost tracking.
• Manage vendor relationships, including invoice processing and payments.
• Provide administrative support to senior leaders; coordinate meetings, travel, and events.
• Organize internal meetings and conferences, arranging rooms and catering.
• Coordinate travel arrangements (domestic/international), including flights and hotels.
• Oversee office space, IT equipment, meeting rooms, and reconfiguration initiatives.
• Manage staff movements, onboarding, and offboarding processes.
• Support relocation logistics for overseas employees.

Skills

Office administration

Front desk

Travel arrangements

Tools

MS Office

Job description

AMBITION GROUP SINGAPORE PTE. LTD. is seeking an experienced administrative professional to support a fast‑paced financial services office. The role covers front desk duties, travel arrangements, vendor management, and comprehensive meeting logistics.

You will coordinate internal meetings, handle mail, track expenses, and assist senior leaders with travel, events, and onboarding processes, ensuring smooth daily operations across the office.