Executive Management Assistant for C-Suite & Finance

Siemens Healthineers AG; Singapore; On-site; SGD 90,000 - 150,000; Full time

Job summary

Siemens Healthineers AG in Singapore is seeking an Executive Management Assistant to provide comprehensive executive administration for the Managing Director and Director of Finance, and general support to assigned teams.

The role requires at least 5 years of senior-level support, strong organizational skills, and proficiency in Microsoft 365 Copilot with AI automation. Excellent communication and discretion are essential.

Qualifications

• At least 5 years of experience providing support at a senior management level.
• Bachelor’s degree preferred.
• Proficient with Microsoft 365 Copilot and AI-driven automation.
• Strong communication and people skills.
• Ability to coordinate confidential matters with discretion.
• Knowledge of standard office administrative practices and procedures.
• Strong organizational and planning skills.

Responsibilities

• Manage full executive calendars and communications for the Managing Director and Director of Finance.
• Coordinate and arrange travel, follow through on travel and expense claims.
• Support corporate admin: insurance, legal docs, corporate secretarial needs, office supplies, tax and banking matters.
• Plan and coordinate regular meetings, townhalls, and internal staff events with venue sourcing and budgets.
• Govern office admin governance and ensure guideline compliance.
• Provide general administration and claims validation for assigned teams.

Skills

Senior exec support

Microsoft 365 Copilot

AI automation

Communication skills

Discretion

Office administration

Organizational skills

Education

Bachelor's degree

Job description

Siemens Healthineers AG in Singapore is seeking an Executive Management Assistant to provide comprehensive executive administration for the Managing Director and Director of Finance, and general support to assigned teams.

The role requires at least 5 years of senior-level support, strong organizational skills, and proficiency in Microsoft 365 Copilot with AI automation. Excellent communication and discretion are essential.