Executive Management Assistant

Siemens Healthineers AG; Singapore; On-site; SGD 90,000 - 150,000; Full time

Job summary

Siemens Healthineers AG in Singapore is seeking an Executive Management Assistant to provide comprehensive executive administration for the Managing Director and Director of Finance, and general support to assigned teams.

The role requires at least 5 years of senior-level support, strong organizational skills, and proficiency in Microsoft 365 Copilot with AI automation. Excellent communication and discretion are essential.

Qualifications

• At least 5 years of experience providing support at a senior management level.
• Bachelor’s degree preferred.
• Proficient with Microsoft 365 Copilot and AI-driven automation.
• Strong communication and people skills.
• Ability to coordinate confidential matters with discretion.
• Knowledge of standard office administrative practices and procedures.
• Strong organizational and planning skills.

Responsibilities

• Manage full executive calendars and communications for the Managing Director and Director of Finance.
• Coordinate and arrange travel, follow through on travel and expense claims.
• Support corporate admin: insurance, legal docs, corporate secretarial needs, office supplies, tax and banking matters.
• Plan and coordinate regular meetings, townhalls, and internal staff events with venue sourcing and budgets.
• Govern office admin governance and ensure guideline compliance.
• Provide general administration and claims validation for assigned teams.

Skills

Senior exec support

Microsoft 365 Copilot

AI automation

Communication skills

Discretion

Office administration

Organizational skills

Education

Bachelor's degree

Job description

Job Requirements

Do you want to contribute to the future of healthcare? As Siemens Healthineers values those who dedicate their energy and passion to this cause, our company's name is dedicated to our employees. It's their pioneering spirit, blended with our long history of engineering in the ever-evolving healthcare industry that truly makes us unique as an employer.

We are looking for an Executive Management Assistant to provide comprehensive executive administration for the Managing Director and Director of Finance and general administrative support to assigned teams.

Your Role:

• You will manage the full executive management's calendar management, communication management and coordinate internal and external engagements on behalf of both executives
• You will coordinate and establish all travel arrangements, and follow through travel and expense claims
• You will support on corporate administration, including but not limited to corporate insurance, legal documentation, corporate secretarial requirements, office supplies, tax and banking-related matters
• You will plan and coordinate regular management meetings, townhalls and internal staff events, including venue sourcing, budget control, any travel and accommodation arrangements, attendee management, program logistics, vendor liaison, approvals, and on-site support.
• You will lead and perform governance control on office administrative matters, and ensure everyone comply to guidelines and directives
• You will provide general administration and claims validation to assigned teams

Your Expertise:

• Candidate should have at least 5 years' experience providing support at a senior management level
• Bachelor's degree an advantage
• Proficient computer skills, strong preference will be given to candidate with high proficiency in Microsoft 365 copilot and other AI skills on automating routine, repetitive and coordination-heavy tasks.
• Strong communication and people skill
• Coordinate sensitive or confidential matters with discretion and professionally
• Knowledge of standard office administrative practices and procedures
• Strong organizational and planning skills
• Attention to detail and accuracy