Executive, HR (Employee Services)

PAP Community Foundation; Singapore; On-site; SGD 39,000 - 67,000; Full time

Job summary

PAP Community Foundation in Singapore is seeking an HR professional to join its HR team. The role covers compliance, HR administration, and employee support across centres, with responsibilities including handling contract renewals, documentation, and HR audits.

You will work with external agencies, support management, and help implement HR policies. The ideal candidate has a diploma or degree in HRM and at least 3 years' HR experience, with strong communication and organizational skills.

Qualifications

• Qualification: Diploma or Bachelor Degree in HRM or equivalent.
• Experience: Minimum of 3 years in HR-related roles.
• Strong knowledge of employment laws and HR practices.

Responsibilities

• Ensure timely completion of confirmation processes and letters.
• Maintain accurate documentation of employee movements and changes to terms.
• Monitor contract renewals for short-term hires and retirement/re-employment contracts.
• Conduct salary benchmarking and support compensation & benefits programs.

Skills

Communication

Interpersonal skills

Time management

Independent worker

Team player

Detail-oriented

Education

Diploma or Bachelor Degree in HRM or equivalent

Job description

Key Responsibilities:

(A) Compliance and HR Administration

• Ensure timely completion of confirmation processes for eligible employees, including the issuance of confirmation/extension of probation letters.
• Maintain accurate documentation of employee movements and changes to employment terms (e.g. transfers, re-designations, redeployments, salary adjustments, employee conversions of type of employment, etc).
• Monitor and follow-up on contract renewals for short-term hires and employees on retirement & re-employment contracts.
• Conduct salary benchmarking and recommend salary adjustments in-line with HR Pay policies.
• Support administration of compensation and benefits programmes as required.
• Maintain up-to-date personnel files and electronic records.
• Perform HR audit checks at centres when required.

(B)Employee Support

• Provide guidance and support to employees on HR matters including leave, claims, compensation, benefits, and performance management.
• Address employee grievances and/or disciplinary issues, offering counselling where appropriate.
• Assist line managers in handling employee grievances and disciplinary cases.

(C)HRMS Administration

• Set-up and manage employee leave entitlements in the HR system.
• Resolve issues relating to leave entitlements and claims within HRMS.

(D)Other Responsibilities

• Assist in the development and implementation of HR policies.
• Conduct employee briefings for staff affected by centre consolidation and conversion.
• Facilitate exit interviews as required.
• Liaise with external agencies such as Education Services Union, Early Childhood Development Agency, MOM, TAFEP, etc. when necessary.
• Prepare HR reports and support ad-hoc projects assigned by the management.

Job Holder Requirements:

• Qualification: Diploma or Bachelor Degree in HRM or equivalent
• Experience: Minimum of 3 years in HR-related roles.

Skills and Attributes:

• Strong knowledge of employment laws and prevailing HR practices.
• Excellent communication and interpersonal skills.
• Resourceful, well-organized and meticulous with attention to details.
• Ability to work independently and in teams.
• Ability to handle large volume of work with good time management skills.

Please send your resume to ••••@pcf.org.sg indicating current and expected salary.

We regret to inform that only shortlisted candidates will be notified.

Note:In compliance with Personal Data Protection guidelines, we do not require indication of your NRIC or Foreign Identification numbers in your CV/Job Application Form. Your CV and/or Job Application will be retained for a period of 1 year, and we will respectfully destroy these documents thereafter (in the event your job application is unsuccessful).