HR & Administration Executive [SL]

WECRUIT PTE. LTD.; Singapore; On-site; SGD 40,000 - 52,000; Full time

Job summary

WECRUIT PTE. LTD. in Singapore is seeking an HR Administrator to support recruitment, onboarding, payroll, leave, and employee relations, ensuring accurate records and compliance.

The role encompasses work pass administration, HR reporting, training coordination, and general administration, requiring cross-department collaboration and interaction with external partners.

Responsibilities

• Recruitment and Onboarding: Coordinate recruitment activities, job postings, candidate screening, interview arrangements, employment documentation, onboarding, orientation, and internship programmes.
• Employee Administration: Manage employee lifecycle processes, including employment confirmation, transfers, promotions, resignations, and offboarding. Maintain accurate personnel records and HRIS data.
• Leave Administration: Process leave applications, monitor leave balances, maintain leave records, and respond to employee enquiries.
• Work Pass and Foreign Workforce Administration: Coordinate Work Permit, S Pass, and Employment Pass applications, renewals, and cancellations. Monitor pass expiry dates, foreign worker quota and levy matters, and coordinate dormitory and housing administration for migrant construction workers.
• Payroll and HR Reporting: Prepare payroll-related information, including attendance, overtime, leave, and allowances. Assist with applicable government-paid leave claims, monthly HR reports, and statutory submissions.
• Training and Certification: Coordinate training programmes, course registrations, licence renewals, and certification tracking. Maintain training records and monitor renewal deadlines.
• Employee Relations and Benefits: Respond to routine HR enquiries and administer employee benefits, including medical insurance, health screenings, and wellness claims.
• HR Policies and Engagement: Support the implementation of HR policies, employee engagement activities, internal communications, and ad-hoc HR projects.
• General Administration: Coordinate office administration, documentation, filing, procurement, reception duties, and company events.
• Stakeholder Coordination: Liaise with internal departments, government agencies, training institutions, and external vendors on HR and administrative matters, and perform other relevant duties as assigned.

Job description

Key Responsibilities

• Recruitment and Onboarding: Coordinate recruitment activities, job postings, candidate screening, interview arrangements, employment documentation, onboarding, orientation, and internship programmes.
• Employee Administration: Manage employee lifecycle processes, including employment confirmation, transfers, promotions, resignations, and offboarding. Maintain accurate personnel records and HRIS data.
• Leave Administration: Process leave applications, monitor leave balances, maintain leave records, and respond to employee enquiries.
• Work Pass and Foreign Workforce Administration: Coordinate Work Permit, S Pass, and Employment Pass applications, renewals, and cancellations. Monitor pass expiry dates, foreign worker quota and levy matters, and coordinate dormitory and housing administration for migrant construction workers.
• Payroll and HR Reporting: Prepare payroll-related information, including attendance, overtime, leave, and allowances. Assist with applicable government-paid leave claims, monthly HR reports, and statutory submissions.
• Training and Certification: Coordinate training programmes, course registrations, licence renewals, and certification tracking. Maintain training records and monitor renewal deadlines.
• Employee Relations and Benefits: Respond to routine HR enquiries and administer employee benefits, including medical insurance, health screenings, and wellness claims.
• HR Policies and Engagement: Support the implementation of HR policies, employee engagement activities, internal communications, and ad-hoc HR projects.
• General Administration: Coordinate office administration, documentation, filing, procurement, reception duties, and company events.
• Stakeholder Coordination: Liaise with internal departments, government agencies, training institutions, and external vendors on HR and administrative matters, and perform other relevant duties as assigned.

We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

EA License No: 20C0270

Wecruit Pte Ltd