Executive Assistant & Trust Secretary (Legal & Compliance)

The Supreme HR Advisory Pte. Ltd.; Singapore; On-site; SGD 48,000 - 82,000; Full time

Job summary

The Supreme HR Advisory Pte. Ltd. is seeking an Executive Assistant (PA + Trust Duties) to support the Executive Director and work closely with the principal.

Based at Suntec Tower in Singapore, this role handles highly sensitive information with professionalism and discretion. The ideal candidate has experience as a legal secretary, trust specialist, or corporate secretary, and familiarity with trust administration, legal documents or fund investments.

Qualifications

• Preferred working experience as legal secretary, trust specialist, corporate secretary.
• Experience handling trust administration, legal documents or fund investments is highly preferred.

Responsibilities

• Assist in providing administrative support / services as well as solutions meeting the needs for the Company and the Group.
• Assist in creating, formatting, and proofreading documents, including letters, reports, memos, and presentations to ensure accuracy and professionalism in all written materials.
• Transcript of voice recording of meetings / phone conferences.
• Draft, review & comments emails / agreements / documents for Executive director's consideration.
• Comfortable to identifying and evaluating legal and compliance risks within the company and the group.
• Monitor and report on regulatory changes and developments.
• Record and monitor deadlines, update status and tracking internal database / reports of relevant tasks / project assigned.
• Administer and maintain databases / files; renaming, reorganizing, and maintaining files, folders, documents, and internal database (spearhead converting largely to digitally).
• Assist in office management.
• Carry out other ad-hoc tasks / projects assigned by Executive Director

Skills

Legal secretary experience

Trust specialist

Corporate secretary experience

Confidential information handling

Job description

The Supreme HR Advisory Pte. Ltd. is seeking an Executive Assistant (PA + Trust Duties) to support the Executive Director and work closely with the principal.

Based at Suntec Tower in Singapore, this role handles highly sensitive information with professionalism and discretion. The ideal candidate has experience as a legal secretary, trust specialist, or corporate secretary, and familiarity with trust administration, legal documents or fund investments.