6723 - Executive Assistant (Legal, Compliance & Trust Coordination)

The Supreme HR Advisory Pte. Ltd.; Singapore; On-site; SGD 45,000 - 76,000; Full time

Job summary

The Supreme HR Advisory Pte. Ltd. is seeking a capable administrator to support legal and trust-related functions at Suntec Tower, Singapore. The role involves handling confidential information with professionalism and coordinating with the Executive Director.

Ideal candidates have experience from trust, law, banking, or accounting firms, with a background as a legal secretary, trust specialist, or corporate secretary. Strong document management and regulatory awareness are valued.

Qualifications

• Ideal candidate from trust consultancy, law, banking or accounting backgrounds.
• Preferred experience as legal secretary, trust specialist or corporate secretary.
• Experience handling trust administration, legal documents or fund investments is highly preferred.

Responsibilities

• Assist in providing administrative support/services for the Company and Group.
• Create, format, and proofread documents including letters, reports, memos and presentations.
• Transcribe voice recordings of meetings or conferences.
• Draft, review and comment emails and documents for Executive Director’s consideration.
• Identify and evaluate legal and compliance risks within the company and group.
• Monitor and report regulatory changes and developments.
• Record and monitor deadlines; update internal databases/reports.
• Administer and maintain databases/files; digitally convert and organize documents.
• Assist in office management.
• Carry out other ad-hoc tasks/projects assigned by Executive Director.

Skills

Legal secretary

Trust specialist

Corporate secretary

Trust administration

Job description

• Working Location : Suntec Tower
• Working Day : 5 Days9 - 6 PM
• Salary Budget :Junior :$4000 - $5,000+ AWS / Senior : $5,000 - $6,800+ AWS

Summary

• To perform this job successfully, the individual is expected to handle highly sensitive and confidential information while exercising professionalism and discretion.
• Reporting and supporting the Executive Director and will work closely with and supporting the principal.
• Ideal candidate from trust consultancy firm, law firm, banking industry or accountancy firm.
• Preferred working experience as legal secretary, trust specialist, corporate secretary.
• Experience in handling trust administrative, legal documents or fund investment are highly preferred.
• Assist manager in going through legal documents from law firm and reply to outsource lawyer if have a omission.

Job Duties

1. Assist in providing administrative support / services as well as solutions meeting the needs for the Company and the Group.
2. Assist in creating, formatting, and proofread documents, including letters, reports, memos, and presentations to ensure accuracy and professionalism in all written materials.
3. Transcript of voice recording of meetings / phone conferences.
4. Draft, review & comments emails / agreements / documents for Executive director's consideration.
5. Comfortable to identifying and evaluating legal and compliance risks within the company and the group.
6. Monitor and report on regulatory changes and developments.
7. Record and monitor deadlines, update status and tracking internal database / reports of relevant tasks / project assigned.
8. Administer and maintain databases / files; renaming, reorganizing, and maintaining files, folders, documents, and internal database (spearhead converting largely to digitally).
9. Assist in office management.
10. Carry out other ad-hoc tasks / projects assigned by Executive Director