0731 - Executive Assistant (PA + Trust Duties)

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 45,000 - 76,000; Full time

Job summary

The Supreme HR Advisory Pte Ltd is seeking an Executive Assistant to support the Executive Director, handling highly sensitive information with discretion. The role involves trust duties and close collaboration with the principal, requiring experience as a legal secretary or trust specialist.

Proficiency in managing legal documents and fund investment is highly valued. Responsibilities include admin support, document creation and proofreading, transcript of meetings, drafting emails and

Qualifications

• Experience handling highly sensitive and confidential information.
• Preferred background as legal secretary, trust specialist, or corporate secretary.
• Experience with trust administration, legal documents or fund investment is highly preferred.

Responsibilities

• Provide administrative support and services to meet company needs.
• Create, format, proofread documents and presentations for executive use.
• Transcript meetings and conference calls; draft emails and documents for ED review.
• Identify and evaluate legal/compliance risks within the group.
• Monitor regulatory changes and update internal databases.

Skills

Discretion

Trust administration

Legal document handling

Tools

MS Office

Job description

Role: Executive Assistant [ PA + Trust Duties]

• Working Location: Suntec Tower


• Working Day: 5 Days9 – 6 PM


• Salary Budget: Junior: $4000 - $5,000+ AWS (No VB) /Senior: $5,000 - $6,800+ AWS (No VB)

Summary:

• To perform this job successfully, the individual is expected to handle highly sensitive and confidential information while exercising professionalism and discretion.


• Reporting and supporting the Executive Director and will work closely with and supporting the principal.


• Preferred working experienceas legal secretary, trust specialist, corporate secretary.


• Experience in handling trust administrative, legal documents or fund investment are highly preferred.


• Assist manager in going through legal documents from law firm and reply to outsource lawyer if have a nyomission.

Job Duties:

• Assist in providing administrative support / services as well as solutions meeting the needs for the Company and the Group.


• Assist in creating, formatting, and proofread documents, including letters, reports, memos, and presentations to ensure accuracy and professionalism in all written materials.


• Transcript of voice recording of meetings / phone conferences.


• Draft, review & comments emails / agreements / documents for Executive director’s consideration.


• Comfortable to identifying and evaluating legal and compliance risks within the company and the group.


• Monitor and report on regulatory changes and developments.


• Record and monitor deadlines, update status and tracking internal database / reports of relevant tasks / project assigned.


• Administer and maintain databases / files; renaming, reorganizing, and maintaining files, folders, documents, and internal database (spearhead converting largely to digitally).


• Assist in office management.


• Carry out other ad-hoc tasks / projects assigned by Executive Director

Wee Yuan Huan

Reg No: R21100383

The Supreme HR Advisory Pte Ltd

EA No: 14C7279